US Billing and Projects Coordinator

IP House • Erie, PA

49d • Onsite

About The Position

The Billing and Projects Coordinator provides a critical link between our Finance and US Operations teams, ensuring the seamless execution of client billing processes. They are responsible for managing billing workflows, providing accurate and timely information for invoicing, and supporting accounts payable with vendor and expense-related queries. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a proactive approach to problem-solving. This position requires in-office presence at our Erie, Pennsylvania location. IP House is redefining how the world combats illicit trade and intellectual property theft—delivering scalable, end-to-end solutions that empower global brands and rights holders through innovation, strategic expertise, and a relentless commitment to global enforcement. Achieving this ambitious mission requires the collaboration of an exceptionally talented team. We believe our people are the foundation of everything we do—and we invest accordingly. From day one, we foster a culture rooted in continuous learning, professional growth, and shared excellence. We also understand that meaningful work begins with a strong foundation. That’s why we offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Here, you’ll have the opportunity to shape a fast-scaling organization with a strong reputation for results—and room to grow with it. Join us in safeguarding the brands, content, and innovations that shape our world. IP House is an equal opportunity employer dedicated to fostering a respectful, collaborative, and inclusive work environment.

Requirements

• Proficiency in financial systems and tools
• Experience in billing, accounts payable, or financial coordination (professional services preferred)
• Extensive experience working with Microsoft Office Suite software, including Outlook and Excel
• Excellent analytical and problem-solving skills with a keen eye for detail
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Effective communication and collaboration skills across departments and with external stakeholders

Nice To Haves

• familiarity with SQL queries and NetSuite highly desirable

Responsibilities

• Act as the primary liaison between operations and finance teams to ensure billing data is complete, accurate, and timely
• Gather, validate, and submit billing information from internal stakeholders to support client invoicing
• Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines
• Identify and resolve discrepancies in billing data, working closely with legal teams, attorney support assistants, and clients
• Maintain and monitor client budgets, ensuring alignment with project scopes and financial targets
• Track operational expenses and reconcile accounts to support financial reporting and forecasting
• Respond to accounts payable queries related to subcontractors, billing, and vendor payments
• Coordinate with vendors and accounts payable to resolve payment issues and maintain service continuity
• Handle sensitive financial and client data with discretion, adhering to data protection regulations
• Support internal and external audits by preparing documentation and responding to auditor inquiries

Benefits

• flexible work environment
• comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees