URM Administrative Assistant

Upbring•Richardson, TX

About The Position

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values: We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time. Your Mission in Action The primary duty of the Administrative Assistant / Support Specialist is to provide office coverage, receptionist and secretarial duties for the URM program, such as answering and transferring calls to different departments, monitoring petty cash, distributing and reconciliation of credit cards, filing, basic bookkeeping, and office management (to include: scanning, printing and filing documents in files, filing, auditing files for due dates and updating various database systems). Assist as needed with transportation of children to appointments or other required services.

Requirements

High School diploma or GED equivalent
One (1) year secretarial, receptionist, or administrative experience
Must be at least 21 years of age
Valid Texas Driver’s License and proof of auto insurance; ability to meet agency insurance provider guidelines as an insured and approved driver
Strong organizational and time management skills with the ability to meet deadlines and manage multiple requests and job expectations

Nice To Haves

Associate’s degree in business administration, Office Administration, or closely related field
Three (3) years secretarial, receptionist, or administrative experience
Bilingual in Spanish and English based on service population

Responsibilities

Responsible for handling on-boarding employment documentation: complete I-9 Employment Eligibility Form with new hires within three (3) days of hire and send to HQ People & Culture; complete Affidavit form 2985, notarize and send to HQ People & Culture within three (3) days of hire
Filing paperwork for client files, scanning paperwork to client files, scanning files to prepare to send to outside auditors, auditing client files and updating due dates in database.
Prepare and submit COUPA requisition
Prepare and submit monthly expense reports to Corporate Finance Office
Purchase office supplies/additional goods either by catalog or from warehouse clubs
Maintain petty cash disbursement and request replenishment of petty cash fund
Answer and make telephone calls, make reservations and travel arrangements
Compile statistical reports as requested
Pay invoices as needed
Act as Notary Public for the program if requested
Other duties and projects assigned