Upper School Performing Arts Scenic & Graphic Designer

Harvard-Westlake School • Studio City, CA

13h • $105,000 - $120,000

About The Position

Harvard-Westlake School, an independent high school in Studio City, seeks a dynamic and versatile artist to represent the visual voice of the schools vibrant performing arts program. This individual creates scenic design and oversees set construction for plays and musicals, manages backstage operations for all productions, and produces cohesive visual materials for performances and events. This two-pronged role manages how performances and events look, feel, and function, shaping the visual identity and public presence of the performing arts program across campus and digital platforms. Working collaboratively with faculty, students, and administrators, the Scenic & Graphic Designer ensures that all performances and events are visually compelling, technically sound, and executed safely within an educational setting.

Requirements

• Bachelors degree and equivalent professional experience in scenic design, theatre production, or a related field.
• Experience designing and implementing scenic designs for live theatrical performance.
• Proficiency with drafting and design software (Vectorworks, AutoCAD, SketchUp, or similar).
• Proficiency with graphic design tools (Adobe Creative Suite or equivalent).
• Strong organizational and communication skills.
• Ability and enthusiasm for supervising and mentoring high school students.
• Knowledge of theatre safety practices and shop procedures.
• Comfort with heights and ladders.
• Basic understanding of social media logistics and trends

Nice To Haves

• Experience working in an educational or youth-centered environment.
• Experience with rigging and welding.
• Carpentry experience and ability to construct sets.
• Demonstrated ability to support multiple productions or events simultaneously.

Responsibilities

• Theatre & Design Working collaboratively with production directors, create scenic designs for a fall play and a spring musical each year.
• Oversee scenic construction, installation, and strike for each production. This includes ordering materials, managing contractors, scheduling, and shop safety.
• Support student directors and designers by providing mentorship and materials for the student-driven New Play Festival.
• Collaborate with the dance department on dance concert design; provide labor and materials for the stage set up.
• Manage the schools prop storage and serve as Properties Master for all three theatrical productions.
• Recruit and coordinate student stage crews for all performing arts productions across theatre, music, and dance.
• Maintain scenic inventory, backstage spaces, tools, and production equipment and recommend maintenance as needed.
• Seek professional development to keep the program in line with current industry development and general standards.
• Ensure compliance with safety standards and best practices.
• Event Management & Organization Coordinate logistical needs for theatrical productions, assemblies, and campus-wide events.
• Create and manage run-of-show documents in collaboration with faculty and event stakeholders Manage backstage operations for school events.
• Coordinate load-ins, changeovers, and strikes for assemblies, ceremonies, and special events.
• Recruit, train, and supervise student backstage and run crews.
• Assist with venue coordination, room setups, and equipment needs for performing arts classes.
• Provide organizational support for Performing Arts programs, which could include tasks like maintaining a sheet music catalog, assisting with instrument upkeep and inventory, and/or consulting on special events requests.
• Graphic Design & Marketing Create or oversee graphic materials for productions and events, including posters, programs, signage, and digital assets.
• In collaboration with directors and program heads, create a marketing calendar across the Performing Arts and ensure deadlines are met Maintain consistent visual branding for the performing arts program.
• Collaborate with program heads to coordinate social media campaigns for events and performances.
• Collaborate with school marketing or communications departments to develop a brochure and other marketing materials that will be shared with families across both divisions.
• Teaching Responsibilities Teach one section of Stagecraft I, a yearlong class that focuses on the fundamentals of stage management and scenic design.
• Mentor students in scenic design, technical theatre, and backstage leadership as needed.
• Model professional rehearsal and production practices.
• Foster creativity, collaboration, and responsibility in student crews.

Benefits

• This position is eligible for Harvard-Westlakes full benefits package, which includes:
• High-quality medical, dental, and vision coverage with low or no premium contributions
• Cafeteria allowance enjoy breakfast and lunch through our on-campus dining program
• 403(b) retirement plan with employer contribution
• Mental wellness resources and workshops
• Employee Affinity and Resource Groups
• Complimentary tickets to local sporting and entertainment events
• Discount at the school bookstore stock up on HW spirit wear!
• Paid holidays, including Thanksgiving, Winter Break, and Spring Break

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees