Turnkey Assistant Project Manager

SCOPOS Hospitality Group • Ephrata, PA

4d

About The Position

The Turnkey Assistant Project Manager is responsible for coordinating, tracking, documenting, and supporting all phases of the project lifecycle, with a strong emphasis on pre-construction, financial tracking, documentation control, and cross-functional communication. This role serves as a central point of coordination between internal teams, consultants, contractors, and clients to ensure projects progress efficiently, information is accurate and complete, and risks related to scope, cost, and timelines are identified early and communicated clearly. The position requires exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple projects and deadlines simultaneously. This department is incredibly fast-paced. Top candidates will have a high stress tolerance and be open to frequent overtime. Role Summary Serves as the primary operational manager for assigned campus dining renovation projects. Acts as the central coordination point between contractors, architects, engineers, campus facilities, and Dining Operator representatives. Maintains schedule momentum and day-to-day execution authority.

Requirements

• Strong organizational and project coordination skills; able to manage multiple projects and competing priorities.
• Exceptional attention to detail, follow-through, and documentation discipline.
• Strong written and verbal communication skills; comfortable coordinating across internal teams and external partners.
• Proficiency with project management and document control tools (Bitrix, ACC, ActiveCollab, Teams, Outlook, and related platforms).
• Comfort reviewing technical documents, proposals, and financial data; ability to identify discrepancies and missing information.
• High level of professionalism, discretion, and accountability.

Nice To Haves

• Experience in construction, architecture, engineering, or commercial project coordination.
• Familiarity with AIA billing, RFIs, submittals, and change order workflows.
• Experience supporting multi-disciplinary teams and client-facing project coordination.
• Comfort using AI tools to accelerate documentation, meeting notes, and administrative workflows.

Responsibilities

• Manage daily construction activities and contractor coordination.
• Conduct routine site visits and field observations.
• Coordinate campus access, shutdowns, logistics, and safety requirements.
• Identify constructability and sequencing issues early.
• Serve as primary day-to-day client contact.
• Maintain and actively manage the Client Deliverables Log.
• Track approvals, selections, access coordination, and operational inputs.
• Proactively follow up to prevent schedule impacts.
• Document and distribute all client approvals and directives.
• Provide weekly risk and dependency summaries to the Director.
• Manage RFIs, submittals, change orders, and field directives.
• Maintain current drawing sets and distribution.
• Ensure full documentation traceability.
• Monitor schedules and look-ahead planning.
• Identify cost and schedule impacts.
• Support Director-led cost and change management.
• Lead weekly OAC meetings.
• Prepare agendas and distribute minutes within 24 hours.
• Issue weekly progress reports.
• Enforce campus safety requirements.
• Review work for specification and brand compliance.
• Coordinate inspections, punch lists, and closeout.
• Authorized to direct daily coordination.
• Escalate budget, schedule, scope, and unresolved disputes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed