Trusts & Estates Legal Secretary
About The Position
At Boutin Jones, our people are our greatest asset. We foster a collaborative, supportive environment where professionalism, growth, and a positive workplace culture go hand in hand. We value legal excellence, strong client service, and creating a workplace where employees can thrive. We are seeking a detail-oriented Trusts & Estates Legal Secretary. This role is ideal for individuals who are organized, proactive, and interested in pursuing a career in the legal profession. This is a full-time, non-exempt, in-office position with competitive pay and benefits. $30.00–$38.00/hour (DOE) Annual bonuses Medical (95–100% employer-paid for employee) Dental & vision insurance 100% employer-paid long-term disability & life insurance Generous vacation, sick leave, and holidays Annual cost-of-living adjustments 401(k) with match + profit sharing Parking or bus pass provided
Requirements
- Strong writing skills (grammar, spelling, punctuation)
- Excellent communication and client service skills
- Highly organized and detail-oriented
- Proficient in Microsoft Office Suite
- Professional, proactive, and able to take initiative
Nice To Haves
- 5+ years of administrative experience (law firm preferred)
- College degree
- Familiarity with California court filings and probate processes
- Experience with estate planning, trust administration, or probate
- Notary Public (or willingness to obtain)
Responsibilities
- Provide administrative support to attorneys
- Prepare and manage legal documents and client communications
- Coordinate new client onboarding and maintain records
- Manage calendars, calls, and correspondence
- Greet clients and provide excellent customer service
- Handle filing, mail distribution, and document organization
- Assist with firm systems, data entry, and CRM management
- Support additional attorneys as needed
Benefits
- Annual bonuses
- Medical (95–100% employer-paid for employee)
- Dental & vision insurance
- 100% employer-paid long-term disability & life insurance
- Generous vacation, sick leave, and holidays
- Annual cost-of-living adjustments
- 401(k) with match + profit sharing
- Parking or bus pass provided
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
