Trucking Safety Assistant

Spotter•Lemont, IL

143d•Remote

About The Position

We invite you to become a key part of our team in the trucking and logistics industry as a Trucking Safety Assistant. This is an excellent opportunity for a detail-oriented and proactive individual to support our safety and compliance initiatives and contribute to a strong culture of safety. The ideal candidate will be committed to upholding regulatory requirements and ensuring a safe and productive workplace. This position offers the flexibility of remote work and a supportive, inclusive team environment.

Requirements

1-2 years of administrative or safety-related work experience, preferably in trucking, logistics, or a similar setting.
Exceptional attention to detail and organizational skills.
Clear written and verbal communication abilities.
Professional and collaborative approach when working with team members and external partners.
Ability to handle confidential and sensitive information responsibly.
Proficiency in MS Office Suite (Word, Excel, Outlook); experience with document management tools is a plus.
Strong time-management skills and ability to meet deadlines.
High school diploma or equivalent required.
Ability to adapt quickly in a dynamic, fast-paced environment.
Strong self-motivation and work ethic for success in remote work.
Commitment to upholding the highest standards of safety and confidentiality.

Nice To Haves

Familiarity with safety regulations and DOT compliance is a plus.
Experience using document management systems or safety/compliance tracking software is preferred.
Additional coursework or certification in safety, compliance, or transportation is preferred but not required.

Responsibilities

Assist with monitoring and maintaining records of safety-related documentation, including driver qualification files, incident reports, training records, and inspection logs.
Conduct regular audits of safety and compliance paperwork to ensure all files are current and accurate according to company and industry standards.
Coordinate with team members and drivers to collect missing documents and resolve any discrepancies in safety records.
Support incident reporting by gathering initial facts, documentation, and ensuring proper reporting processes are followed.
Help organize and schedule safety trainings, certifications, and employee safety communications.
Ensure the confidentiality of sensitive safety and compliance information at all times.
Generate and distribute regular reports on safety metrics and compliance status for review by leadership.
Maintain up-to-date knowledge of relevant safety regulations and best practices in the trucking and logistics sector.