Travel Specialist

FedWriters, Inc.•Washington, DC

1d•$50,000 - $60,000•Onsite

About The Position

Behind every successful federal mission is travel that runs flawlessly. At FWI, our Travel Specialists ensure PBGC employees can focus on what matters most—while we handle the details, compliance, and logistics that keep them moving. Join our team at FWI as a Travel Specialist and play a critical role in supporting the Pension Benefit Guaranty Corporation (PBGC) by ensuring seamless travel operations for federal employees. In this fast-paced role, you’ll oversee travel compliance, audit expense reports, reconcile financial data, and assist employees with travel logistics, all while ensuring adherence to Federal Travel Regulations (FTR). This position offers a unique opportunity to enhance government efficiency, collaborate with agency leadership, and provide top-tier customer service in a mission-driven environment. If you have strong attention to detail, expertise in federal travel systems, and a passion for operational excellence, we want you on our team! FWI is expanding rapidly and has been recognized as a 2024 and 2025 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment. Work Schedule and Location: On-Site: This full-time on-site position will work Monday through Friday at 445 12th Street SW Washington, 20554.

Requirements

Associate's degree in Business, Finance, or a related field (or equivalent work experience).
2+ years in federal travel administration or related experience.
Proficiency in Concur or similar travel management systems.
Strong knowledge of Federal Travel Regulations (FTR).
Ability to reconcile financial statements and travel invoices.
Excellent customer service and problem-solving skills.
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Proven ability to meet strict deadlines and follow detailed processes with a high level of accountability and minimal supervision.
Demonstrated experience working independently with strong responsiveness and reliability in task execution.

Nice To Haves

Experience supporting travel for a government agency or federal contractor.
Familiarity with Smart Benefits and subsidized parking programs.
Certification as a Passport Agent (or willingness to obtain certification).

Responsibilities

Administer and maintain E-Travel System (Concur or equivalent), including resetting passwords and managing user profiles.
Ensure compliance with Federal Travel Regulations (FTR) and PBGC travel policies.
Audit employee travel plans and expense reports, flagging non-compliance issues for review.
Enter travel accounting data into the Consolidated Financial System (CFS) within three days of receipt.
Verify per diem rates, meal and incidental expenses, and accuracy of travel documents.
Maintain secure records of employee travel and track outstanding travel advances.
Reconcile corporate centrally billed credit card invoices for airline and rail tickets.
Process travel vouchers and expense reimbursements to ensure employees receive correct payments.
Monitor aged accounts receivable for outstanding travel advances and issue delinquent notices.
Conduct monthly travel audits and report findings to management.
Assist PBGC employees with travel-related inquiries and provide desk-side coaching.
Participate in weekly vendor meetings and quarterly GSA interagency meetings.