Travel & Procurement Specialist III

University of Central Florida • Orlando, FL

2d

About The Position

Knights Experience Team (kNEXT): The University of Central Florida’s (UCF’s) the Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBC's) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission. The team is made up of HR Specialists and Travel & Procurement Specialists, who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows. The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty/staff/students (colleges/divisions). The Opportunity: The Travel & Procurement Specialist acts as the primary point of contact for all procurement-related and travel-related activities. The Travel & Procurement Specialist supports Travel & Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.

Requirements

• High School Diploma or equivalent and (4+) years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Nice To Haves

• 3+ years of experience in procurement, purchasing, or supply chain management.
• Experience managing ITB/ITN processes and negotiating contracts and pricing agreements.
• Supplier relationship management experience.
• Working knowledge of purchasing and procurement rules, regulations, processes, and procedures.
• Workday, PeopleSoft, and/or other ERP system experience.
• Ability to use computers and computer systems (including hardware and software) to support, configure, run reports, enter data, or process information.
• Demonstrated commitment to delivering high-quality customer service with a strong understanding of its importance in operational excellence.
• Bachelor's degree preferred.
• Proven ability to work independently while also thriving in a collaborative team environment; skilled in building effective working relationships with colleagues and cross-functional partners.
• Excellent interpersonal and communication skills, with the ability to clearly convey information and positively influence others.
• Strong analytical and problem-solving skills, with the ability to apply logic and reasoning to evaluate issues and develop effective solutions.
• Excellent organizational skills and attention to detail.

Responsibilities

• Responsible for the procurement of assigned services and commodities within designated authorized dollar limits.
• Review, process, and approve requisitions, change orders, and supplier contracts verifying accompanying documentation is complete, accurate, and compliant in accordance with applicable policies and regulations.
• Assist, prepare, and issue solicitations for bid ensuring all documentation has been submitted timely, complete, and compliant in accordance with applicable policies and regulations.
• Evaluate and analyze bid responses, conduct negotiations, and develop recommendations for awards.
• Execute and maintain awarded contracts and process renewals and/or terminations.
• Review and analyze procurement contracts, leases, and pricing agreements making recommendations and changes, as needed.
• Review exceptional purchases, Waiver of Competitions, and Sole Source Certifications in accordance with applicable policies and regulations to determine validity.
• Manage and review open requisitions, purchase orders, and receipts as needed to close or cancel in a timely and efficient manner.
• Serve as a liaison in discussions between the University and suppliers regarding solicitations, procurement procedures and issues, shipping, and receiving ensuring compliance with contract or agreement terms and conditions.
• Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related processes and procedures.
• Continuously review and improve processes to increase operational efficiency and effectiveness.
• Support procurement training efforts.
• Other job-related duties as assigned.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED