Travel Passport/Visa Specialist

Schweitzer Engineering Laboratories • Pullman, WA

14h • $32 - $43 • Onsite

About The Position

As a Travel Passport/Visa Specialist, a typical day might include the following: Serve as the central point of contact for U.S. based employees requiring travel documentation (visas, passport, work permits, etc.) Provide guidance and answer employee questions related to international travel requirements. Conduct research on country-specific travel regulations and maintain up-to-date knowledge. Build and maintain relationships with legal counsel and third-party providers Coordinate executive signatures for travel documents. Develop and maintain a centralized tracking system Own and update the invitation letter process for U.S. invitation letters. Oversee specialized travel processes, including: Kazakhstan: Work permit coordination Canada: Work permits, exemptions, and general business travel compliance. Helping internal customers understand travel fees and timelines for obtaining work permits and travel visas. Will closely partner with both our Corporate and Jet travel team. This job might be for you if: You have a minimum of 2 years’ experience obtaining visas and passports You are knowledgeable of requirements for visas and passports You can quickly learn and assimilate SEL travel standards and policy. You can maintain strict confidentiality regarding passengers and trip details. You can perform word processing and spreadsheet functions. You can show initiative. You can handle large amounts of detail under constantly changing circumstances. You have strong writing, documentation, and speaking skills. Preferred Qualifications: Database management skills Experience working in an Executive/Corporate Office setting. Location: Pullman, WA - This position is located in Pullman, WA. Nestled in Eastern Washington, offering an exceptional quality of life. Embrace the charm of small-town living with spacious surroundings, no traffic hassles, and easy access to outdoor adventures in nearby mountains, rivers, and forests. Plus, benefit from excellent schools and universities in the area Competitive pay. Superior benefits. Inspiring work. People are at the core of our company and we hire employee-owners. We welcome you to learn more about how we support employees. We’re 100% employee owned. Retirement benefits include an employer funded stock ownership plan (ESOP) and personal 401(k) options. We offer top tier medical, prescription, dental, vision, life, and disability insurance. We recognize the importance of a healthy life balance and offer: 10 paid holidays, annual vacation accrual starting at 12 days, 9 paid sick days, and paid family and medical leave that covers 90% of your pay. We foster growth and development of our employees through avenues such as STEM courses, apprenticeships, tuition assistance, and engineering development programs. Ask our team about other benefits including wellness, fertility, adoption, and flexible spending benefits. Pay Range Data : Travel Passport/Visa Specialist: $32.24 - $42.98 per hour. We base our starting pay offer on location and job-related factors such as candidate experience, training, knowledge, and skills. Our ranges are determined by job, responsibility, and location. Communication with Applicants We communicate with all applicants. If you do not receive a response about your application, please check your SPAM filter or reach out to us at [email protected] . SEL is an Equal Opportunity Employer: Vets/Disabled.

Requirements

• You have a minimum of 2 years’ experience obtaining visas and passports
• You are knowledgeable of requirements for visas and passports
• You can quickly learn and assimilate SEL travel standards and policy.
• You can maintain strict confidentiality regarding passengers and trip details.
• You can perform word processing and spreadsheet functions.
• You can show initiative.
• You can handle large amounts of detail under constantly changing circumstances.
• You have strong writing, documentation, and speaking skills.

Nice To Haves

• Database management skills
• Experience working in an Executive/Corporate Office setting.

Responsibilities

• Serve as the central point of contact for U.S. based employees requiring travel documentation (visas, passport, work permits, etc.)
• Provide guidance and answer employee questions related to international travel requirements.
• Conduct research on country-specific travel regulations and maintain up-to-date knowledge.
• Build and maintain relationships with legal counsel and third-party providers
• Coordinate executive signatures for travel documents.
• Develop and maintain a centralized tracking system
• Own and update the invitation letter process for U.S. invitation letters.
• Oversee specialized travel processes, including: Kazakhstan: Work permit coordination Canada: Work permits, exemptions, and general business travel compliance.
• Helping internal customers understand travel fees and timelines for obtaining work permits and travel visas.
• Will closely partner with both our Corporate and Jet travel team.

Benefits

• Retirement benefits include an employer funded stock ownership plan (ESOP) and personal 401(k) options.
• We offer top tier medical, prescription, dental, vision, life, and disability insurance.
• We recognize the importance of a healthy life balance and offer: 10 paid holidays, annual vacation accrual starting at 12 days, 9 paid sick days, and paid family and medical leave that covers 90% of your pay.
• We foster growth and development of our employees through avenues such as STEM courses, apprenticeships, tuition assistance, and engineering development programs.
• Ask our team about other benefits including wellness, fertility, adoption, and flexible spending benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees