Travel Operations Coordinator / Administrator

Genesis Consulting Partners, • Washington, WA

1d • Remote

About The Position

Genesis Consulting is seeking an experienced, forward-thinking Travel Operations Coordinator / Administrator with a passion for growth and business transformation. The Travel Operations Coordinator / Administrator will support day-to-day travel program operations for the client’s automated, web-based Travel Management System (TMS). This role provides hands-on assistance to travelers, ensures accurate system data management, supports reimbursement processing, and helps maintain compliance with established travel policies.

The Coordinator acts as the primary point of contact for booking assistance, expense report guidance, and issue resolution, ensuring a smooth and efficient end-to-end travel experience from initial arrangements through final reimbursement.

Requirements

• Minimum of two (2) years of experience using travel booking tools and/or expense reimbursement systems (e.g., Concur or similar platforms).
• Experience supporting travelers with reservations, expense reporting, and issue resolution.
• Familiarity with government travel policy / Federal Travel Regulations (FTR) compliance and exception management.
• Strong attention to detail and ability to manage multiple tasks in a deadline-driven environment.
• Excellent customer service and communication skills.
• Experience in a corporate or government travel environment preferred.

Nice To Haves

• Experience with SAP Concur.
• Proficiency in web-based travel management systems and integrated financial platforms.
• Strong problem-solving and troubleshooting abilities.
• Ability to work collaboratively across operational and financial teams.
• Customer-focused approach with a commitment to service excellence.

Responsibilities

• Traveler Booking & Pre-Travel Support: Assist travelers with reservations, itinerary changes, authorizations, and troubleshooting within the web-based TMS.
• Expense & Reimbursement Assistance: Support preparation and submission of expense reports, ensure required documentation, and coordinate resolution of audit exceptions.
• System & Profile Administration: Maintain traveler profiles, permissions, and data integrity within the TMS and integrated reimbursement systems.
• Policy Monitoring & Escalation: Monitor compliance with travel policies, identify exceptions, and escalate non-adherence as required.
• Operational Coordination: Collaborate with the Travel Program Manager and support desk to ensure seamless, end-to-end travel and reimbursement support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level