TRAVEL MANAGER - HYBRID

SJRC Texas Inc•New Braunfels, TX

5d•Hybrid

About The Position

The Travel Coordinator is responsible for planning, organizing, and managing all travel and fleet related logistics for all program participants. This role ensures travel and fleet arrangements are cost-effective, efficient, and aligned with the organization’s mission, policies, and budget. The coordinator also supports event logistics, maintains vendor relationships, and ensures compliance with travel guidelines.

Requirements

Associate’s degree and at least two years of related experience required.
Experience in travel coordination, administrative support, event planning, or related roles—nonprofit experience preferred.
Strong organizational and time-management skills with high attention to detail.
Excellent communication and customer-service skills.
Ability to manage multiple priorities and work in fast-paced environments.
Proficient with Microsoft Office Suite or related software.
Advanced knowledge of Microsoft Excel and Outlook.
Valid Texas Driver’s License, good driving record, ability to provide own transportation and proof of current automobile insurance.
Pending trainings as required for position.

Nice To Haves

Prior experience in a nonprofit, international development, or mission-driven environment.
Knowledge of federal grant regulations (e.g., U.S. government per diem rules).

Responsibilities

Arrange domestic travel, including flights, lodging, ground transportation, itineraries, and fleet reservations.
Support travel and fleet logistics for field operations, conferences, and special events.
Ensure all arrangements comply with organizational travel and fleet policies and budget constraints.
Prepare and distribute detailed travel and fleet itineraries and relevant documentation.
Maintain accurate travel and fleet records, reservations, and expense documents.
Provide on-call support for travelers during active trips when needed.
Ensure all travel meets safety standards and organizational risk-management guidelines.
Stay updated on travel advisories, health requirements, and region-specific regulations.
Assist with incident reporting and follow-up when travel disruptions or emergencies occur.
Coordinate logistics for conferences, site visits, and field missions.
Collaborate with program teams to support travel and fleet needs for program participants and partners.
Manage group bookings and onsite logistics as needed.
Performs other related duties as assigned.