Travel & Expense Manager

Pediatrix

8d•Remote

About The Position

We are seeking a Travel & Expense Manager with expert knowledge of concur to streamline corporate travel and expense operations while shaping policies that reduce risk and boost performance. Come join our team. Pediatrix Medical Group is a physician lead organization, and we are one of the nation’s largest providers of prenatal, neonatal and pediatric services. Talented business professionals from diverse backgrounds choose Pediatrix because we are an exciting and innovative company that focuses on a team approach to improve the lives of patients everywhere. We offer a diverse range of opportunities, competitive salaries and benefits, and a commitment to clinical excellence, we are confident that you'll love being a part of the Pediatrix team. The Travel & Expense Manager oversees the company’s Corporate Travel and Expense Reimbursement Program, including administration of the Concur Travel and Expense system and related processes. This role regularly communicates with all levels of management regarding policies, procedures, and proper system use, and leads Concur training for newly acquired practices. The manager also administers the corporate credit card program, maintains clinicians’ annual CME allowances in Concur, reconciles financial data between Concur and internal systems, and updates travel and expense policies as needed.

Requirements

Bachelor’s Degree in Accounting, Finance, Communications, Business or related discipline.
5 years of experience reuired.
Experience managing a Travel & Expense program utilizing Concur
Strong leadership skills
Ability to work independently and interact with departments
Excellent written and verbal communication skills required
Proficient in Microsoft Office applications (Excel, Word, Outlook, etc.)

Responsibilities

Serve as the subject matter expert for the Corporate Travel Program, Concur Expense system, and all related travel and expense policies.
Communicate travel policies and proper Concur usage to all levels of management; troubleshoot system/process issues; and lead Concur training for new practices and employees.
Manage relationships with the company’s travel management provider, airlines, and other travel vendors to ensure appropriate pricing and service levels.
Oversee integrations between Concur and Oracle/Ultipro, ensuring financial and employee data reconciles correctly. This includes resolving suspense activity, reviewing employee imports, and correcting errors promptly.
Ensure Concur Delegation of Authority assignments comply with company policy.
Prepare month-end reconciliations and accruals for travel, expense, and corporate credit card activity.
Administer the corporate credit card program, including issuing/canceling cards, monitoring timely expense submission, and escalating delinquent activity when needed.
Manage Continuing Medical Education (CME) reimbursement processes within Concur, including updates for new employees, budget changes, and resolving related inquiries.
Maintain Concur configurations, workflows, and audit rules to align with updated policies.
Provide T&E reporting using Concur Cognos and develop new reports as needed.
Support internal/external audits and assist with projects related to the Travel & Expense Program.
Identify and recommend process improvements and system enhancements to increase efficiency and reduce costs.