Travel Coordinator (Program Office)/Seasonal Employment
About The Position
The Program Office brings artist and creator visions to life by providing behind-the-house support for events and programs. There are multiple events each day, including music and orchestral productions, visual presentations, special functions, lectures, conferences, and meetings. The Travel Coordinator will be responsible for the coordination of the Chautauqua Ambassador Drivers as they transport staff, contracted guests, artists and talent to and from the Institution. As the coordinator, your role will include full support of the Ambassador Driver team’s communications, scheduling, administrative duties, and fleet equipment readiness.
Requirements
- Strong organizational, communication, and team leadership skills
- Proficiency with Excel, scheduling systems, mobile devices, and payroll processes
- Ability to maintain strict guest confidentiality and respond to needs or emergencies outside standard business hours
Responsibilities
- Manage and coordinate daily transportation operations, including scheduling, dispatching, and real-time adjustments based on guest travel needs and logistics
- Oversee Ambassador Driver team operations, including communication, weekly meetings, and performance support to ensure high-quality guest service
- Coordinate airport transfers (primarily to/from Buffalo), local transportation, and on-campus shuttling services
- Utilize scheduling systems and mobile technology to organize travel, monitor changes, and support team communication
- Supervise vehicle fleet operations, ensuring cleanliness, safety, and coordination with vendors and rental partners
- Develop and maintain coverage schedules, including overnight and emergency support
- Work a flexible schedule based on guest travel demands, including early mornings, evenings, weekends, and overnight availability
Benefits
- Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
