Travel & Administrative Coordinator

PHI Aviation•Lafayette, LA

10d

About The Position

Reporting directly to Human Resources, the Travel & Administrative Coordinator is responsible for providing advanced, skilled travel coordination for PHI e mployees using the company’s travel management provider . This position will wor k closely with the Travel Manager at PHI Health to ensure annual travel contracts are up-to-date and ensuring efficient use of company funds related to travel . Assist Human Resources Business Partners with recruiting functions, HR orientation presentations during New Hire Academy, report generation, and miscellaneous Human Resource projects.

Requirements

Bachelor’s degree preferred or equivalent work experience
Proven experience arranging and coordinating large-scale domestic and international travel
Intermediate to advanced knowledge of MS Office Suite products; Word, Excel, PowerPoint, Outlook, etc.
Possess clear and concise communication skills
Highly intuitive, anticipate needs and initiate appropriate responsive action
Must be able to adapt to changing business needs and responsibilities and respond positively to change
Must be results driven and solution oriented
Must be able to work with frequent interruptions and work on multiple projects simultaneously

Responsibilities

Organize and manage travel arrangements for employees, such as air travel, hotel accommodations and ground transportation
Coordinate with management to ensure that all travel needs are met
Tracking and maintaining company travel issues, policy compliance, and expenditures
Reconcile all travel costs using Travel Management System reporting as compared to monthly bank statements and submitting to the Finance Department
Maintain relationships with airlines, hotels, and other travel/hospitality clients
Assist with contract management and negotiation
Manage traveler profiles and preferences
Review and approve/disapprove out-of-policy travel bookings made by employe es; rebook travel t o be within policy if necessary
Escalating any traveler requests or concerns to the appropriate supervisor or manager
Partner with Travel Management System representatives to troubleshoot system and traveler issues
Work with Business Partner’s on full cycle recruiting, to include PHI Fit and Assessments, job description and assessment updates, etc.
Assist with HR orientation presentations during New Hire Academy
Pull reports as requested and assist with analysis, as necessary
Human Resource projects as assigned
Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies
All other duties as may be assigned