Travel Accounts Payable Clerk

Stony Brook University•Stony Brook, NY

1d•Onsite

About The Position

The Travel Accounts Payable Clerk will process and input travel reimbursements and corporate credit card reconciliations in accordance with Stony Brook Foundation guidelines. This incumbent will interact with the campus community to obtain documents required for travel reimbursements. The candidate must demonstrate sound judgment, discretion, and the highest level of confidentiality. Have the ability to adapt to changing priorities and can interact professionally with travelers, vendors and colleagues.

Requirements

High School Diploma/GED (foreign equivalent or higher).
Two (2) years of full-time clerical or data entry experience.
Proficient in Microsoft Office Suite and/or Google Workspace.

Nice To Haves

Associate’s degree (foreign equivalent or higher) in Accounting, Business, Finance, or a related field.
Experience in Accounts Payable, Accounting, Business, or a finance-related field.
Experience in processing employee and non-employee reimbursements related to travel expenses.
Experience with credit cards and account reconciliations.
Experience working in NYS higher education setting in a financial capacity.
Prior experience and knowledge of an automated Travel & Expense system (preferably Concur).

Responsibilities

Review and process employee travel expense reports for Stony Brook Foundation in accordance with the corresponding guidelines using the Concur system.
Assist with processing travel and vendor payments through Procurement systems.
Assist with processing award payments.
Scan and index documents in the OnBase imaging system.
Assist with auditing, processing, and reconciling travel advances.
Maintain and monitor reports to track issued travel advances.
Assist travelers with their travel related inquiries regarding pre-approvals, employee reimbursements and direct travel vendor payments.
Respond to inquiries regarding the payment status of travel-related vouchers.
Run daily error reports and resolve issues.
Work with the Procurement Systems & Operations Team to add suppliers to the vendor file as needed.
Review and distribute all incoming mail.
Maintain spreadsheet tracking of incoming mail to properly account for the receipt of travel reimbursements.
Other duties as assigned.