Transportation Business Operations Coordinator

Educational Services Commission of New Jersey•Piscataway, NJ

2d•$78,000

About The Position

The Transportation Business Operations Coordinator is responsible for coordinating daily student transportation operations and overseeing all financial and accounting functions related to contracted and in-house services. This includes development, monitoring, and reconciliation of transportation contracts, invoices, and vendor payments. The role supports safe and efficient transportation while ensuring compliance and fiscal accuracy.

Requirements

Bachelor’s degree in Accounting, Business Administration, School Business Management, or a related field required.
Minimum of 3–5 years of experience in school transportation or financial operations.
Strong knowledge of student transportation regulations and financial oversight practices.
Proficiency in Microsoft Excel and financial management systems (e.g., Systems 3000 or equivalent).
Excellent organizational, analytical, and communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Detail-oriented with strong problem-solving skills.
Ability to collaborate with various stakeholders including district personnel, vendors, and parents.

Nice To Haves

Experience with student transportation routing software and financial systems preferred.

Responsibilities

Oversee daily student transportation logistics, including routing, scheduling, and coordination with contractors and school districts.
Serve as the primary point of contact for district coordinators regarding transportation-related questions, concerns, and service needs.
Coordinate special transportation requests, including out-of-district placements, homeless, and students with disabilities.
Maintain and update routing databases and ensure compliance with IEP transportation provisions and state mandates.
Assist in the development of emergency and contingency routing plans.
Oversee the transportation billing and invoice processing functions to ensure accuracy and compliance with contract terms.
Review and reconcile transportation contractor invoices; verify mileage, ridership, and route information.
Monitor route budgets and perform cost analysis to identify areas for savings or efficiencies.
Assist in the preparation of bid documents and analysis of proposals for transportation services.
Prepare reports for internal and external stakeholders, including transportation costs, trends, and forecasts.
Produce and maintain purchase orders
Develop and maintain spreadsheets for reviewing vendor payments, as compared to contracted amounts
Prepare monthly contractor payment schedule for Accounting department
Prepare monthly billing to member districts
Track penalty deducts and reconcile for Accounts Receivable Department
Enter all billing costs into Transportation software
Run financial reports upon request
Oversee data entry, renewal costs, bid awards
Provide training, support, and evaluation of staff to ensure accuracy, efficiency, and adherence to deadlines.
Implement process improvements and technology tools to streamline operations.
Ensure compliance with all applicable state and federal regulations, including NJDOE code, DRTRS (or applicable state laws), student transportation requirements, and financial reporting standards.
Prepare documentation and support materials for audits and state reporting.