Transitions Support Specialist

PeakMade Real Estate•Atlanta, GA

16h

About The Position

The Transitions Support Specialist plays a critical role in ensuring seamless operational transitions for property acquisitions, dispositions, and new developments. This position provides end-to-end administrative ownership of key integration tasks, serving as the central coordinator for due diligence, data collection, documentation, and communication across internal teams and external partners. What You'll Do: Acquisitions & Dispositions Lead the administrative process for onboarding new properties into the portfolio, including data entry, deliverable collection, and coordination of transition checklists Oversee offboarding activities for property dispositions, ensuring timely and accurate transfer of records, documents, and assets Maintain organized and accessible acquisition/disposition files for compliance and audit purposes Provide administrative support to the Transitions Manager for client and property integration needs Assist and/or lead transitions to ensure all takeover processes are within company policy and procedure including, but not limited to transition calls, project manager and liaison between support departments, managers, and owners Act as liaison between client & PeakMade for transition properties, supporting client kickoff and attending regular update calls New Developments Coordinate administrative tasks for new property launches as detailed on the New Development Checklist and as directed by the Transitions Manager Track development milestones and manage documentation related to construction handoff and operational preparedness Due Diligence Serve as a point of contact for gathering, reviewing, and organizing due diligence materials Ensure all required property and operational data is complete, accurate, and delivered on schedule Collaborate with cross-functional teams to track outstanding items and address information gaps Assist with due diligence report, write-up and delivery General Transitions Support Maintain detailed project plans, checklists, and timelines for all property transitions Coordinate with internal departments to ensure smooth integration and handoffs Monitor progress against deadlines and escalate risks, or delays to the Transitions Manager Maintain integration process documentation and suggest improvements for efficiency Maintain knowledge of Company policies & procedures Perform other duties and tasks assigned by the Transition Manager

Requirements

Candidate must have a successful track record in Property Management
Ability to manage multiple projects simultaneously in a fast-paced environment
Must be able to travel to newly acquired properties and due diligence assignments
This position is a minimum of 50% travel, including air travel
High school diploma or equivalent required
A valid driver's license is required
Must be at least 25 years of age to be able to meet some car rental requirements
Computer literacy required
Must be proficient in Entrata and Microsoft Office applications
Strong written and verbal communication skills
Must have excellent communication, customer service, and organizational skills
Ability to work on a flexible schedule which may include weekends as necessary to fulfill job assignments

Nice To Haves

College degree preferred

Responsibilities

Lead the administrative process for onboarding new properties into the portfolio, including data entry, deliverable collection, and coordination of transition checklists
Oversee offboarding activities for property dispositions, ensuring timely and accurate transfer of records, documents, and assets
Maintain organized and accessible acquisition/disposition files for compliance and audit purposes
Provide administrative support to the Transitions Manager for client and property integration needs
Assist and/or lead transitions to ensure all takeover processes are within company policy and procedure including, but not limited to transition calls, project manager and liaison between support departments, managers, and owners
Act as liaison between client & PeakMade for transition properties, supporting client kickoff and attending regular update calls
Coordinate administrative tasks for new property launches as detailed on the New Development Checklist and as directed by the Transitions Manager
Track development milestones and manage documentation related to construction handoff and operational preparedness
Serve as a point of contact for gathering, reviewing, and organizing due diligence materials
Ensure all required property and operational data is complete, accurate, and delivered on schedule
Collaborate with cross-functional teams to track outstanding items and address information gaps
Assist with due diligence report, write-up and delivery
Maintain detailed project plans, checklists, and timelines for all property transitions
Coordinate with internal departments to ensure smooth integration and handoffs
Monitor progress against deadlines and escalate risks, or delays to the Transitions Manager
Maintain integration process documentation and suggest improvements for efficiency
Maintain knowledge of Company policies & procedures
Perform other duties and tasks assigned by the Transition Manager