Transfer Agency compliance and Tax team Lead, Vice President

State Street • Quincy, MA

14d • $110,000 - $192,500

About The Position

Who we are looking for The ideal candidate should have financial service industry experience and the ability to manage multiple tasks in a fast-paced and dynamic environment. The candidate will need to supervise with operational focus an area of functional expertise and manage the activities of individual contributors or supervisors in a section or department with accountability for results in terms of costs, strategies and employees. Why this role is important to us The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for. What you will be responsible for As a Vice President in the Transfer Agency Compliance/Tax Team, you will: Ensure completion of tasks related to regulatory and tax requirements, including tax form and physical certificate production, AML investor authorization services, Rule 22c-2 excessive trade monitoring services, legal review and coordination of internal and external audit request fulfillment. Work with our tax vendor, overseeing processes involved with investor tax year end reporting including 1099 production, 1042-S production, 5498 production, non-resident alien and FATCA withholding validation and distribution withholding proofing. Monitor and ensure adherence of required controls, policies and standard operating procedures, signing off on certifications and approvals as validation. Present on activities with clients as a regular part of Due Diligence visits or as needed. Receive and resolve inquiries in a timely and accurate manner and communicate effectively with clients when necessary. Partner across teams to reconcile and resolve discrepancies as needed. Ensure appropriate records of daily and monthly activities are kept. Oversee daily or weekly reporting functions for the team’s activities. Keep up to date on broader internal/external business issues; apply knowledge across team. Drive implementation of new policies and procedures as needed, participate in projects. Lead initiatives on behalf of business unit for improved workflow management and technology enhancements. Maintain knowledge of current procedures and processes During the course of normal day to day operations, responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures. Prepare and submit annual TA-2 filing with the SEC. Actively manage staff performance through one-on-one meetings, periodic performance reviews, career path coaching and consistent engagement. Liaise with and provide oversight with audits conducted by regulatory examiners, internal and external auditors. Review contractual requirements and related fee schedules for various Transfer Agency services including AML investor services Perform other duties as assigned. What we value These skills will help you succeed in this role Taking Ownership and Initiative Ensuring accuracy and quality – detail oriented Strong organizational and analytical skills Time management skills – ability to prioritize Providing outstanding service Effective Communication Fostering Collaboration and Teamwork Education & Preferred Qualifications BA/BS required with a minimum of 10 years’ experience in financial services. The incumbent must have 5 - 7 years’ management experience. The incumbent must have 3-5 years’ compliance/tax experience. The incumbent should possess substantial operational background. The incumbent must possess superior written and verbal communication skills. The incumbent must possess strong analytical, problem-solving and organizational skills. The incumbent must possess strong interpersonal and influencing skills. About State Street What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients. Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential. Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you. State Street is an equal opportunity and affirmative action employer. Discover more at StateStreet.com/careers Salary Range: $110,000 - $192,500 Annual The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ. Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans. For a full overview, visit https://hrportal.ehr.com/statestreet/Home . About State Street Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future. As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. Discover more information on jobs at StateStreet.com/careers Read our CEO Statement Job Application Disclosure: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Requirements

• BA/BS required with a minimum of 10 years’ experience in financial services.
• The incumbent must have 5 - 7 years’ management experience.
• The incumbent must have 3-5 years’ compliance/tax experience.
• The incumbent should possess substantial operational background.
• The incumbent must possess superior written and verbal communication skills.
• The incumbent must possess strong analytical, problem-solving and organizational skills.
• The incumbent must possess strong interpersonal and influencing skills.

Responsibilities

• Ensure completion of tasks related to regulatory and tax requirements, including tax form and physical certificate production, AML investor authorization services, Rule 22c-2 excessive trade monitoring services, legal review and coordination of internal and external audit request fulfillment.
• Work with our tax vendor, overseeing processes involved with investor tax year end reporting including 1099 production, 1042-S production, 5498 production, non-resident alien and FATCA withholding validation and distribution withholding proofing.
• Monitor and ensure adherence of required controls, policies and standard operating procedures, signing off on certifications and approvals as validation.
• Present on activities with clients as a regular part of Due Diligence visits or as needed.
• Receive and resolve inquiries in a timely and accurate manner and communicate effectively with clients when necessary.
• Partner across teams to reconcile and resolve discrepancies as needed.
• Ensure appropriate records of daily and monthly activities are kept.
• Oversee daily or weekly reporting functions for the team’s activities.
• Keep up to date on broader internal/external business issues; apply knowledge across team.
• Drive implementation of new policies and procedures as needed, participate in projects.
• Lead initiatives on behalf of business unit for improved workflow management and technology enhancements.
• Maintain knowledge of current procedures and processes
• During the course of normal day to day operations, responsible for identifying any unusual or potentially suspicious transaction activity and must report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.
• Prepare and submit annual TA-2 filing with the SEC.
• Actively manage staff performance through one-on-one meetings, periodic performance reviews, career path coaching and consistent engagement.
• Liaise with and provide oversight with audits conducted by regulatory examiners, internal and external auditors.
• Review contractual requirements and related fee schedules for various Transfer Agency services including AML investor services
• Perform other duties as assigned.

Benefits

• Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.
• You’ll have access to flexible Work Program to help you match your needs.
• And our wealth of development programs and educational support will help you reach your full potential.
• You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees