Transcript & Graduation Evaluator

Boise State University • Boise, ID

3d • $20

About The Position

Provides technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as a resident expert in the implementation and maintenance of technical program guidelines; perform related work. The Office of the Registrar is the hub of the University. We provide assistance with transcripts, registration and course scheduling, transfer credit and graduation evaluation, determination of Idaho residency for tuition, and catalog information. Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision. The primary purpose of this position is to learn the transfer and graduation evaluation processes, including creating and maintaining transfer equivalencies, academic adjustments, and credit for prior learning.

Requirements

• Some knowledge of: supervisory practices and data management.
• Experience: conducting sensitive fact finding interviews; storing, retrieving and compiling information in a report format using database software and using spreadsheet software.
• Experience: monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence.

Nice To Haves

• Bachelor’s degree preferred, but not required.
• Experience working with Google Workspace, Microsoft Excel, and database management systems
• Previous work experience in higher education.

Responsibilities

• Transfer credit evaluation & Evaluation of nontraditional credit: Determination of transfer course acceptability and equivalency to Boise State University courses based on articulation agreements, our own grading and repeat policies, and accreditation status, understanding and applying ACE Guide rules and Boise State University policies for acceptance of Military Credit and all forms of nontraditional credit allowed by the university.
• Graduation evaluation: Determining requirements completed and those to be completed for graduation based on academic advisement report, notifying students of graduation status, reviewing requests for waiver or adjustment of academic requirements, and final review of academic advisement report to ensure students have fulfilled requirements, thus maintaining the integrity of the degree.
• Creation and maintenance of transfer equivalency rules: Determination of transfer equivalency for lower-division courses based on current transfer policies, creation of upper-division rules in TES based on the recommendation from departments, and updating rules by reviewing current curriculum as new catalogs are uploaded to TES.
• Technical assistance: Provides information on policies and procedures relating to transfer credits, graduation, non-traditional credits, and academic waivers to faculty, staff, and students to ensure that accurate information is reported to the campus community.
• Updates graduation dates, updating catalog year, incrementing career numbers, term activating and assigning registration appointment times, repeat code clean-up, and processing files in Perceptive Content
• Perform other duties as assigned.

Benefits

• Boise State University provides a best-in-class benefits package
• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees