Transcript Evaluator (FT), CFRN40811REC

College of DuPage

8d • $20 • Hybrid

About The Position

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.
Primary Duties and Responsibilities:
Evaluate college and high school coursework relative to equivalent curricular components and degree/certificate requirements to determine eligibility for transfer credit and graduation. Communicate with students, faculty and staff regarding degree requirements, transfer articulation and graduation procedures.

Perform prerequisite course evaluations to determine acceptability, authenticity, placement, and equivalency of coursework. This includes but is not limited to reviewing placement and admission test scores, transfer course work, COD coursework, demonstrated competency, high school coursework and international college credit as well as verifying eligibility for Student-at-Large status.
Review a student's prerequisite request and determine if we can verify their eligibility for course entry, if we can facilitate approval through the division office, or if student needs to be directed to a faculty member for further review.
Communicate with students on the in-progress course verification process for prerequisites, including the expectations, required documents and deadline for acceptance.
Follow up with students to ensure compliance with submitting required documentation to prevent the loss of their enrollment.
Evaluate transfer credit relative to eqivalent curricular components.
Utilize resources including but not limited to electronic resources (TES, Transferology, College Source), college catalogs, course descriptions and syllabi as well as College of DuPage faculty and administrators as needed.
Input transcript information on student's Colleague record, including degrees received, coursework, test scores, and GPA.
Assist the Office of Student Financial Assistance in the verification of high school graduation data.
Communicate with High School Registrars to clarify and request additional information on transcript data for students such as course information and GPA.
Resolve customer service issues with students and parents regarding submission of transcripts and requirements for prerequisites and transfer credit.
Research high school institutions for accreditation and acceptance by state boards of education.
Advise and communicate with students, advisors, counselors and instructors regarding transfer and graduation evaluations and procedures so that all requirements for graduation are met and unanticipated problems are resolved.
Assist with diploma printing by utilizing the Diplomas on Demand software program.
Review degree and certificate diplomas for accuracy.
Prepare diplomas for mailing.
Assist with the evaluation of student records for course applicability towards health science admissions requirements for each individual health science program as well as towards general degree/certificate requirements.
Handle substantial email/phone/in-person contact with students, faculty and staff.
Meet varying deadlines pertaining to student transcript files and student inquiries. Responsible for organization of workload to meet both.
Requires a commitment to providing exemplary customer service.
Other related duties as assigned.

Requirements

• Associate Degree required.
• Two years general office experience with extensive public contact and attention to detail required.
• Proficiency in written and spoken English required.

Nice To Haves

• BA/BS Degree preferred.
• Two years experience in an academic environment in addition to the above preferred.
• Or equivalent combination of education and experience preferred.

Responsibilities

• Evaluate college and high school coursework relative to equivalent curricular components and degree/certificate requirements to determine eligibility for transfer credit and graduation.
• Communicate with students, faculty and staff regarding degree requirements, transfer articulation and graduation procedures.
• Perform prerequisite course evaluations to determine acceptability, authenticity, placement, and equivalency of coursework.
• Review a student's prerequisite request and determine if we can verify their eligibility for course entry, if we can facilitate approval through the division office, or if student needs to be directed to a faculty member for further review.
• Communicate with students on the in-progress course verification process for prerequisites, including the expectations, required documents and deadline for acceptance.
• Follow up with students to ensure compliance with submitting required documentation to prevent the loss of their enrollment.
• Evaluate transfer credit relative to eqivalent curricular components.
• Utilize resources including but not limited to electronic resources (TES, Transferology, College Source), college catalogs, course descriptions and syllabi as well as College of DuPage faculty and administrators as needed.
• Input transcript information on student's Colleague record, including degrees received, coursework, test scores, and GPA.
• Assist the Office of Student Financial Assistance in the verification of high school graduation data.
• Communicate with High School Registrars to clarify and request additional information on transcript data for students such as course information and GPA.
• Resolve customer service issues with students and parents regarding submission of transcripts and requirements for prerequisites and transfer credit.
• Research high school institutions for accreditation and acceptance by state boards of education.
• Advise and communicate with students, advisors, counselors and instructors regarding transfer and graduation evaluations and procedures so that all requirements for graduation are met and unanticipated problems are resolved.
• Assist with diploma printing by utilizing the Diplomas on Demand software program.
• Review degree and certificate diplomas for accuracy.
• Prepare diplomas for mailing.
• Assist with the evaluation of student records for course applicability towards health science admissions requirements for each individual health science program as well as towards general degree/certificate requirements.
• Handle substantial email/phone/in-person contact with students, faculty and staff.
• Meet varying deadlines pertaining to student transcript files and student inquiries.
• Responsible for organization of workload to meet both.
• Requires a commitment to providing exemplary customer service.
• Other related duties as assigned.

Benefits

• College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree