Transaction Coordinator

SitusAMC•Dallas, TX

About The Position

SitusAMC is seeking a Transaction Coordinator to act as the liaison between all parties involved in the transaction closing process (internal company departments, third-party consultants, Sellers/Borrowers, etc.). The coordinator is the central contact for the due diligence review process for each transaction. The role will primarily focus on the due diligence review and closing process for commercial mortgage loan originations and other credit investments. The client is a global and independent investment management firm, managing over $1.8 trillion in Investments on behalf of clients worldwide and is a top 20 real estate manager globally with assets under management of $85 billion in 2024. Their credit business comprises $7bn of Assets Under Management with a $21 billion credit track record, and projected loan originations in 2025 of more than $5 billion.

Requirements

Minimum 5 years of experience working in commercial real estate, optimally in a closer capacity at another lending institution or in a paralegal capacity at a law firm.
Minimum 5 years of related experience in working on commercial loan originations and closing commercial mortgage loans.
Working knowledge of commercial mortgage loan documentation and due diligence required for closing commercial mortgage loans and related credit investments.
Exceptional organizational skills required with the ability to multi-task and work independently in a time sensitive environment where meeting established deadlines is critical.
Excellent written and verbal communication skills.

Nice To Haves

Bachelor’s degree
Paralegal certificate
Financing and settlement statement experience strongly preferred.

Responsibilities

Coordinate the receipt and distribution of due diligence items.
Maintain and manage the closing checklist to ensure that closing counsel and internal parties have received all required documents to review and close the loan.
Provide third-party consultants with property information and request proposals/budgets.
Manage engagement and completion of third-party consultant reports.
Provide consultants with all necessary items required to complete their review of the property.
Maintain a critical dates schedule and monitor all parties involved to ensure deadlines are met.
Maintain checklist of client requirements.
Coordinate with appropriate team members to make sure items are submitted on a timely basis.
Maintain project files during the closing process and make sure files are completed post-closing.
Provide necessary items and loan documents to asset management and loan servicer post-closing.
Provide necessary items for law firm to prepare closing binders.
Pursue the resolution of various issues during the due diligence/closing process.
Communicate due diligence requirement with Borrowers and other counterparties.
Monitor internal third-party costs throughout the closing process and ensure payment of third-party consultants (including legal) at closing.
Maintain contact list with telephone numbers/addresses of all parties involved in transaction.
Prepare internal closing statement and sources and uses and coordinate with escrow agent to prepare their closing statement.
Coordinate and complete internal KYC review and documentation.
Provide post-closing information to asset management, accounting and servicer for reporting purposes.
Make sure all internal approvals are obtained during each phase of the process.
Coordinate with asset management to follow-up on any post-closing obligations and receipt of original documentation.
Other duties as assigned.