Training Coordinator

Four Oaks Family & Children Services•Cedar Rapids, IA

About The Position

The Training Coordinator is responsible for performing a wide range of activities related to training and recruitment of foster and adoptive families within the assigned service area. As a member of the Recruitment, Retention, Training & Support (RRTS) program, this position will work closely with the Effectiveness Manager and the local Four Oaks Family Connections team to recruit and train the service area’s foster and adoptive families.

Requirements

Must be at least 23 years of age and possess a Bachelor’s degree in Social Work or a degree in a Human Services related field plus two years of experience in child welfare.

Responsibilities

Assist with writing annual recruitment retention plan goals, objectives and strategies.
Implement recruitment and retention plan strategies.
Manage area budget for recruitment/appreciation events.
Conduct community outreach/networking/relationship building in key communities.
Conduct orientations with use of conference calls, video conferencing and face to face meetings.
Oversee and assist with “flow” of families from recruitment to pre-service.
Assist with creating narratives for monthly and/or quarterly reporting or as needed.
Serve as the point of contact for local media.
Work with local team to schedule pre-service classes for 6 month or 1 year time frames.
Identify leaders for scheduled classes and locate venues as needed.
Assist with locating substitute leaders in urgent situations.
Ensure adequate supplies are provided for each pre-service class.
Manage payment of leaders employed in RRTS contract (and possibly of leaders not employed in RRTS contract).
Create and manage rosters for pre-service classes, or work closely with the SA staff person assigned to roster building.
Participate in monthly flow calls, specifically with the purpose of identifying any barriers or delays in moving families through the flow.
Identify any “bottlenecks” for pre-service class access and work with local team to identify a solution (adding a class, expanding class sizes, allowing families to attend class across service area borders, etc.).
Serve as the point of contact for any changes/issues/concerns with venue or class operations.
Locate interpreters when needed, facilitate interpreter contracts and payment.
Issue certificates of completion for pre-service training, universal precautions.
Manage local budget including expenses such as venues, leader payments, purchasing supplies, etc.
Keep track of supplies throughout the state for CPR and order more as needed including books/lungs/alcohol wipes/receipt books/face shields.
Schedule a wide variety of in-service trainings at a frequency that allows foster families to meet requirements for initial and renewal licensing-preferably for 6 month or 1 year increments.
Locate trainers and venues for in-service trainings.
Locate interpreters as needed and facilitate their payment for services rendered.
Develop training curriculums that meet DHS requirements for approval for foster parent training credit.
Promote community or area trainings held by other organizations or entities that are approved for foster parent training credit.
Update curriculums as needed to ensure DHS approval of foster parent training credit.
Build and manage rosters for in-service trainings.
Provide evaluation opportunities for all in-service trainings and trainers and review scores/comments with trainers and/or program directors as needed.
Provide training certificates for all in-service training attendees.
Assist with developing reports of trainings held and number of resource families trained as needed.
Lead or serve as trainer for in-service trainings whenever possible.
Assist trainers with submitting credentials/bio, etc. to be approved by DHS.
Be aware of and communicate rule changes at DHS that impact resource family training.
Utilize technology to enhance resource family access to training while improving efficiency and cost-effectiveness