Training Coordinator

The University of Oklahoma•Tulsa, OK

12d

About The Position

The Training Coordinator provides comprehensive logistical, operational, and participant-support coordination for NRCYS training programs and events. This position ensures that trainings run smoothly from planning through closeout by managing scheduling, materials, venue arrangements, participant progress, communication, and data tracking. The Training Coordinator collaborates with NRCYS units, trainers, vendors, and participants to support state and national initiatives in alignment with the NRCYS mission.

Requirements

Bachelor’s degree in a related field, AND: 6 months of related experience.
Substitution: 48 months of related experience for a degree (54 months total).
Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams) and Adobe.
Effective communication and listening skills.
Detail-oriented for accuracy of data and information.
Highly organized and able to handle multiple projects and deadlines.

Nice To Haves

Experience supporting training programs, conferences, workshops, or large-scale events.
Experience coordinating logistics such as registration, scheduling, travel, room setup, and materials management.
Experience working in an educational, nonprofit, child-welfare, or human-services setting.
Experience working with vendors, trainers, or contracted service providers
Experience maintaining program, evaluation, or training data.
Strong proficiency in Microsoft Excel, including formulas, sorting, filtering, and data validation.
Skill in document formatting and layout in Microsoft Word and Adobe PDF tools.
Ability to communicate effectively with participants, trainers, internal teams, and external partners.
Strong customer-service skills, especially in responding to participant needs or troubleshooting issues.
Ability to work independently while collaborating across functional units.

Responsibilities

Event & Training Logistics -Coordinate logistical needs for events, including scheduling, reserving/contracting sites, room setup, equipment setup, and material preparation.
Manage registration processes, including enrollments, rosters, and waitlists.
Inventory & Material Management -Oversee inventory, storage, transportation, and care of all training materials, equipment, and supplies.
Participant Progression & Closeout -Track participant attendance and prework completion.
Review and secure approvals for participant special accommodations.
Complete closeout tasks, including final rosters, CEUs when applicable, reports, invoice processing, and evaluations.
Communication & Collaboration -Communicate with NRCYS units, vendors, customers, and University departments on logistics and participant needs.
Serve as point of contact for trainers and participants regarding enrollment, prework, and attendance needs.
Meetings & Internal Support -Plan and attend internal and external meetings, including NRCYS staff meetings, project meetings, and University meetings.
Data and Documentation Management -Compile and maintain training, registration, and evaluation data.
Maintain spreadsheets, correspondence, and project documentation.
Travel -Regular local travel is required frequently.
Most days are not spent in the office, but instead at various training sites.
Statewide travel is required on an occasional basis.
Commitment to Vision, Mission, Values, and Core Principles -Uphold, safeguard, and engage in activities to support the University, Outreach, and NRCYS