Training Coordinator

Kimley-Horn•Raleigh, NC

1d•Onsite

About The Position

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Training Coordinator to join the corporate team in our Raleigh, NC location. This role involves event planning and execution for a variety of complex and concurrent training events and maintaining and expanding the firm’s continuing education accreditation. The ideal candidate will have excellent customer and project management skills with an emphasis on aligning event logistics with clear results-focused execution, as well as the ability to identify efficiencies and improvements to the events strategy . They are skilled at producing high quality in-person events while working in a fast-paced team environment. Air travel is required. A typical year could include approximately 12-24 total days in 2 to 5-day increments away from home.

Requirements

2-4 years’ experience in a related field (Event Management, Hospitality, Customer Service)
Excellent organization and follow-through skills, as well as the ability to multitask in a fast-paced environment with limited daily supervision
Exceptional time management and organizational skills with a proven record of success in planning, coordinating, and executing multiple events simultaneously
Ability to demonstrate in depth understanding of MS Office including Microsoft Word, Excel, PowerPoint, Outlook, and Teams as well as familiarity with software such as Adobe Acrobat, and InDesign
Experience managing mid to large-size budgets, possess knowledge of contractual language pertaining to meetings and events, and have experience negotiating with vendors
Proven ability to work well independently and as part of a team
Excellent verbal and written communication skills
Ability to research and synthesize information to clearly communicate with others
On-site training sessions require longer workdays
Decision maker and problem solver with a collaborative/team-player attitude
Adaptability to changes and maintaining a client service mindset
Highly organized with the ability to handle multiple tasks to meet deadlines
Willingness to apply creative and strategic thinking to routine and new events
Ability to work independently under own direction and initiative

Nice To Haves

Experience with event registration systems and event mobile app platforms (Cvent)
Please include a cover letter with your resume.
Office hours are Monday - Thursday 7:30am - 5:30pm and Friday 7:30am - 11:30am.

Responsibilities

Plan, coordinate, and execute multiple events on schedule, within budget, and with excellent attention to detail.
Coordinate event logistics including meeting space, room setup, equipment and labor, menu selection, ground transportation, and materials.
Partner with project lead to manage attendee logistics including list review, registration and changes, coordinating travel needs, and communicating logistical information.
Facilitate vendor research and communication, and understand contracts
Monitor training budgets, track spending, and maintain a budget spreadsheet.
Perform other duties as needed, such as photography for social media and other relevant outlets, printing/distribution as needed, and ensure dietary/allergy needs are accommodated.
Learn continuing education accreditation requirements for various professional licensures and determine which internal training opportunities may qualify for credit.
Research and apply for continuing education accreditation for various professional licensures on state and national levels.
Support other departmental activities as needed such as research for future events and material updates.

Benefits

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

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