Training Administrator Intern

American Regent, Inc. • Shirley, NY

1d • $19 - $21 • Onsite

About The Position

Internship opportunity to develop an understanding of training administration in a regulated pharmaceutical manufacturing environment, including Good Manufacturing Practice (GMP) training record retention requirements and training system maintenance. Support the Training Department with data collection, documentation, and process support related to training records, Learning Management System (LMS) administration, and audit readiness. The intern will complete one focused project during the term of employment and deliver a presentation of outcomes to select Training and/or Quality stakeholders. Ability to complete a 13-week program (from May 18, 2026 to August 14, 2026) and commit to 40 hours per week onsite in Shirley, NY. Essential Duties and Responsibilities Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Support training record retention projects, ensuring compliance for electronic and GMP paper records (e.g., organization, reconciliation, scanning/filing support, controlled storage practices). Assist in ongoing maintenance of the Training Management System, including routine system auditing (e.g., training assignment checks, completion/overdue reporting, basic data validation). Support training documentation and administrative processes (e.g., rosters, sign-in sheets, record completion checks, internal tracking logs). Compile and summarize training data for internal reporting (e.g., completion trends, overdue training, audit requests). Perform any other tasks/duties as assigned by management.

Requirements

• Pursuing a bachelor’s degree preferably in Human Resources, Education, Instructional Design, etc.
• High attention to detail; excellent organization and communication; ability to handle confidential/sensitive records; ability to manage multiple tasks and meet deadlines.
• Physically able to lift, carry, push, and pull file boxes and records material weighing up to 25 lbs on a regular basis and up to 40 lbs occasionally, with or without reasonable accommodation.

Nice To Haves

• Experience working with data-entry heavy systems.
• Comfort with basic data validation/cleanup.
• Experience organizing files using naming conventions/version control and maintaining document repositories.
• Strong computer skills including MS Word, Excel, and PowerPoint.

Responsibilities

• Support training record retention projects, ensuring compliance for electronic and GMP paper records (e.g., organization, reconciliation, scanning/filing support, controlled storage practices).
• Assist in ongoing maintenance of the Training Management System, including routine system auditing (e.g., training assignment checks, completion/overdue reporting, basic data validation).
• Support training documentation and administrative processes (e.g., rosters, sign-in sheets, record completion checks, internal tracking logs).
• Compile and summarize training data for internal reporting (e.g., completion trends, overdue training, audit requests).
• Perform any other tasks/duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Number of Employees: 251-500 employees