Traffic Operations Staff Assistant - Ocoee, FL

Jacobs Solutions Inc.•Ocoee, FL

42d•Onsite

About The Position

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. Supportâ¯one of the largest and diverseâ¯technical solutions providersâ¯in the worldâ¯and have a handâ¯in helpingâ¯inâ¯laying theâ¯foundation for human progress. As aâ¯Traffic Operations Staff Assistant on our team inâ¯Ocoee, Florida,â¯you'll perform a wide variety of administrative and staffâ¯projectâ¯support services.â¯We'll lean on you for a variety of important tasks to keep our team humming right along as an integral part of our success together as a team. Working Conditions: Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services. Join us and we we'll support youâ¯in developing your skills and exploringâ¯all that you can do across our global company,â¯with opportunities to share your knowledge along the way.

Requirements

3-5 years of professional experience in Administrative and Project Support.
High School graduate or equivalent GED required. We may accept specialized training or education in lieu of this education requirement.
Proficiency in Microsoft Office Products.
Valid Driver's license.

Nice To Haves

AA Degree
Experience supporting larger teams within a Consulting firm.
Excellent communication skills; both written and verbal.
Team player.
Excellent organizational skills.
Self Starter.
Positive, Can Do Attitude

Responsibilities

Attend meetings and create meeting minutes
Track and follow up on action items
Draft and send emails or memos
Schedule meetings and manage calendars
Manage Traffic Operations outlook email groups
Update Traffic Operations Phone List
Assist with document formatting (Word - templates)
Maintain digital filing systems (SharePoint)
Cleanup SharePoint
Migrate files from Traffic Operations Server to SharePoint
Announce New Hires and Promotions to SharePoint
Update bulletin boards
Act as Traffic Operations Record Custodian, ass requested.
Perform Once a year inventory of document retention
Assist with project tracking and updates (Planner)
Compile Traffic Operations program documentation (Word - Annual Reports, Monthly Reports, Weekly Reports, etc.)
Monitor deadlines and deliverables (Follow-up & Reminders)
Help schedule interviews
Order office supplies and manage inventory
Order Jacobs office/breakroom supplies and manage inventory (Ft Pierce, SunTrax, Ocoee - coordinate with Khalea for Pompano)
Process expense reports and invoices
Support onboarding/offboarding processes
Maintain the Jacobs staff PTO schedule
Notify Management of PTO conflicts.
Arrange Traffic Operations monthly lunches (coordinate with AECOM)
Arrange Jacobs special events
Distribute Jacobs swag/Bingo cards, etc.
Send Weekly Reminder Emails: Timesheet, Vehicle Inspection, BZO
Manage Jacobs Pool Vehicle Logs and Maintenance (including vehicle washes)
Support HR-related communication

Benefits

Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

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