Tradeshow Coordinator

Frazil • Salt Lake City, UT

14h • $60,000 - $70,000 • Onsite

About The Position

Position Overview
Freezing Point is the fastest growing frozen beverage company in the US and the maker of Frazil, 100% Juice Frazil, Frazil Energy, and Café Tango! We are a growing, high-performance team in search of a Tradeshow Coordinator.
Our Tradeshow coordinator will play a monumental role in making sure Frazil is represented well and that our sales teams have a smooth experience at Tradeshows. If you are eager to make an impact, we might be the perfect team for you.

Requirements

• 4+ years of logistics experience (event-planning as a bonus).
• Background working with logistics companies / exhibitors’ services companies (GEM, Freeman).
• Background working with shipping companies (package delivery companies like UPS/FedEx and freightliners like Old Dominion/CR England).
• Excellent communicator, comfortable interacting with internal stakeholders (including company executives) and customers alike.
• Proficiency with Microsoft programs (Excel especially).
• You have a passion for details. You enjoy task-based work and can handle lots of "little things" while maintaining accuracy and output.
• You are a strong team player with a collaborative work style. You help before you criticize and always look to find the common ground.
• You have excellent communication skills. You are a natural born communicator and are comfortable communicating in writing, over the phone, and in person. You keep calm when tensions rise and can deescalate as needed.
• You know how to manage your time, and to ask for help when you need it.
• You partner closely with the service operations, logistics, and sales team managers to ensure service delivery needs are met.
• You are a self-starter (work will come from your own management of show deadlines for 150+ tradeshows)
• You are Adaptable (be able to fix a show problem on the fly)
• Active physical work that includes the ability to lift, carry, push, and/or pull up to 100 pounds on a regular basis.
• Continuously walking, standing, stooping, bending, kneeling, and reaching in all directions.
• Work is primarily indoors, in an office setting and a warehouse.
• Ability to see, read, and/or create floorplans, drawings, and/or show site specifications.
• Frequently communicate with team members via email, phone, and in-person interactions.

Nice To Haves

• Spanish language proficiency.
• Food / Beverage industry specific experience.
• Bachelor’s degree in Event Planning, Logistics/Supply Chain, or related field.
• Familiarity with HubSpot or similar CRM tools.

Responsibilities

• Acting as primary team contact for show submission.
• Gathering sufficient information before presenting to CRO/MSE for decision on participation.
• Maintaining up to date tradeshow calendar.
• Handling all logistical elements leading up to tradeshows, including:
• Registration
• Show Deadlines
• Booth Selection
• Booth Renewal
• Allowances
• Materials Request Forms
• Outbound BOL review and pallet verification
• Return BOL generation
• Show specific fees (electrical, water, A/V, internet, drayage, etc.)
• Name Badge requests
• Financial paperwork such as Certificates of Insurance
• Advertising (company descriptions, personnel photos, etc.)
• Association specific memberships
• Any other show specific paperwork
• Travels to and acts as primary foreman for Frazil’s 4-6 highest profile shows each year, overseeing booth construction ahead of show and tear down following the show.
• NRA (restaurants) Show (third weekend in May, annual)
• SNA ANC (second week of July, annual)
• NACS (first week of October, annual)
• IAAPA (week before Thanksgiving, annual)
• Records spending and keeps track of tradeshow budget, including looking for opportunities to cut costs when possible.
• Researches and recommends potential shows.
• Manages Freezing Point’s tradeshow assets including banners, booth setups, lightboxes, furniture, etc.
• Helps warehouse team check in return shipments.
• Manages personnel calendars, including temporary workers.
• Provides analysis on show effectiveness (cost vs ROI in machine contracts).
• Works with marketing on booth design & improvements.
• Researches and recommends local lodging options, transportation options, and entertainment options for show personnel on a per show basis.
• Other duties as assigned.

Benefits

• Frazil provides a full benefits package including Medical, Dental, Vision, Life Insurance, Voluntary & Supplemental Plans, 401k with Employer Match, PTO and Company Holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level