Tradeshow Coordinator

FrazilSalt Lake City, UT
14h$60,000 - $70,000Onsite

About The Position

Position Overview Freezing Point is the fastest growing frozen beverage company in the US and the maker of Frazil, 100% Juice Frazil, Frazil Energy, and Café Tango! We are a growing, high-performance team in search of a Tradeshow Coordinator. Our Tradeshow coordinator will play a monumental role in making sure Frazil is represented well and that our sales teams have a smooth experience at Tradeshows. If you are eager to make an impact, we might be the perfect team for you.

Requirements

  • 4+ years of logistics experience (event-planning as a bonus).
  • Background working with logistics companies / exhibitors’ services companies (GEM, Freeman).
  • Background working with shipping companies (package delivery companies like UPS/FedEx and freightliners like Old Dominion/CR England).
  • Excellent communicator, comfortable interacting with internal stakeholders (including company executives) and customers alike.
  • Proficiency with Microsoft programs (Excel especially).
  • You have a passion for details. You enjoy task-based work and can handle lots of "little things" while maintaining accuracy and output.
  • You are a strong team player with a collaborative work style. You help before you criticize and always look to find the common ground.
  • You have excellent communication skills. You are a natural born communicator and are comfortable communicating in writing, over the phone, and in person. You keep calm when tensions rise and can deescalate as needed.
  • You know how to manage your time, and to ask for help when you need it.
  • You partner closely with the service operations, logistics, and sales team managers to ensure service delivery needs are met.
  • You are a self-starter (work will come from your own management of show deadlines for 150+ tradeshows)
  • You are Adaptable (be able to fix a show problem on the fly)
  • Active physical work that includes the ability to lift, carry, push, and/or pull up to 100 pounds on a regular basis.
  • Continuously walking, standing, stooping, bending, kneeling, and reaching in all directions.
  • Work is primarily indoors, in an office setting and a warehouse.
  • Ability to see, read, and/or create floorplans, drawings, and/or show site specifications.
  • Frequently communicate with team members via email, phone, and in-person interactions.

Nice To Haves

  • Spanish language proficiency.
  • Food / Beverage industry specific experience.
  • Bachelor’s degree in Event Planning, Logistics/Supply Chain, or related field.
  • Familiarity with HubSpot or similar CRM tools.

Responsibilities

  • Acting as primary team contact for show submission.
  • Gathering sufficient information before presenting to CRO/MSE for decision on participation.
  • Maintaining up to date tradeshow calendar.
  • Handling all logistical elements leading up to tradeshows, including:
  • Registration
  • Show Deadlines
  • Booth Selection
  • Booth Renewal
  • Allowances
  • Materials Request Forms
  • Outbound BOL review and pallet verification
  • Return BOL generation
  • Show specific fees (electrical, water, A/V, internet, drayage, etc.)
  • Name Badge requests
  • Financial paperwork such as Certificates of Insurance
  • Advertising (company descriptions, personnel photos, etc.)
  • Association specific memberships
  • Any other show specific paperwork
  • Travels to and acts as primary foreman for Frazil’s 4-6 highest profile shows each year, overseeing booth construction ahead of show and tear down following the show.
  • NRA (restaurants) Show (third weekend in May, annual)
  • SNA ANC (second week of July, annual)
  • NACS (first week of October, annual)
  • IAAPA (week before Thanksgiving, annual)
  • Records spending and keeps track of tradeshow budget, including looking for opportunities to cut costs when possible.
  • Researches and recommends potential shows.
  • Manages Freezing Point’s tradeshow assets including banners, booth setups, lightboxes, furniture, etc.
  • Helps warehouse team check in return shipments.
  • Manages personnel calendars, including temporary workers.
  • Provides analysis on show effectiveness (cost vs ROI in machine contracts).
  • Works with marketing on booth design & improvements.
  • Researches and recommends local lodging options, transportation options, and entertainment options for show personnel on a per show basis.
  • Other duties as assigned.

Benefits

  • Frazil provides a full benefits package including Medical, Dental, Vision, Life Insurance, Voluntary & Supplemental Plans, 401k with Employer Match, PTO and Company Holidays.
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