Tradeshow and Fulfillment Associate

SmithBucklin • Chicago, IL

88d • $50,000 - $53,000

About The Position

Smithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, is looking for a : Tradeshow and Fulfillment Associate to join our team in Chicago or Washington DC. Our Event Services unit provides meeting, convention, event and tradeshow management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Our goal is to work closely with a client organization's leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organizations' event objectives.
 

Requirements

• You are highly detail oriented with strong multi-tasking and time management skills, including the ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines
• You have the ability to work both independently and in a team-oriented, collaborative environment
• You have applicable analytical and problem-solving skills
• You possess strong written and oral communication skills
• You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism
• You have demonstrated customer service skills (phone skills, in person, email)
• You have the ability to lift 40 pounds
• You have the ability to travel 10-15%, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends)
• Bachelor's degree from an accredited four-year institution
• 1-2 years relevant professional experience

Nice To Haves

• At least 1 year of experience in an event planning environment is a plus
• Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Assist and contribute to the planning of meetings, events, tradeshows and registration (e.g. pre-show mailings, exhibitor customer service, searches for future sites, supplier coordination, sponsor fulfillment and tracking, sponsor correspondence, clerical support and post event support and evaluations)
• Handle financial reconciliation, to include processing invoices, collecting past-due payments and reconciling monthly with our accounting team
• Prepare statistical reports
• Ensure accurate and timely entering of records and information into database system for registration or exhibitor database
• Assist with planning responsibilities for multiple clients and meetings
• Facilitate continuous communication between Smithbucklin units, clients and exhibitors/sponsors, attendees, and suppliers to meet the needs of client organizations
• Oversee and manage temporary staff (data entry, filing, etc.)

Benefits

• Whether you are just beginning your career or are a mid- or senior-level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace.
• By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path.
• In addition, as a 100 percent employee-owned company, Smithbucklin offers all of our people - regardless of position or compensation - an equal chance to experience the fulfillment and reap the benefits of ownership.
• As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees