Trademark Paralegal II - Hybrid (Rahway, NJ)

MSD•Rahway, NJ

3d•Hybrid

About The Position

We are currently seeking a Paralegal to join the Trademark and Copyright team in the Office of General Counsel. This position will provide essential support to attorneys and internal stakeholders in managing the company’s extensive trademark portfolio and related functions. The ideal candidate will bring advanced knowledge of trademark processes and contribute to team-wide initiatives and process improvements.

Requirements

High School degree required
Minimum of 3 years of trademark paralegal experience.
Substantive trademark expertise: solid knowledge of U.S. and international trademark law, and prosecution, clearance, enforcement, and portfolio management processes
Independent, reliable execution: works autonomously, follows through on commitments, and takes ownership of outcomes
Organization and prioritization: excels at structuring workload, meeting deadlines, and managing multiple matters simultaneously in a fast-paced environment
Problem solving: identifies root causes, anticipates obstacles, and proposes practical, risk-aware solutions; explores alternatives and escalates thoughtfully when needed
Technical proficiency: MS Office (Outlook, Word, Excel); trademark search/watch platforms (e.g., Corsearch, CompuMark); docketing systems (e.g., TIPMS, ANAQUA, WebTMS); USPTO website
Detail orientated: maintains accurate records, proofs filings meticulously, and safeguards data integrity and confidentiality
Learning mindset and innovation: stays current with trademark/industry trends; experiments responsibly with new tools and technologies (including AI) to improve efficiency and quality; documents and shares best practices
MSJR Required Skills: Accountability, Accountability, Adaptability, Best Practices Research, Brand Asset Management, Cite Checking, Commerical Transactions, Communication, Confidentiality, Contract Administration, Data Management, Electronic Billing, Filing Documents, Invoice Processing, Legal Acumen, Legal Documents Preparation, Legal Research, Legal Technology, Litigation Preparation, Microsoft Office, Notary Services, Patent Databases, Patent Prosecution, Portfolio Management, Process Improvements

Nice To Haves

Associate’s degree, bachelor’s degree, or Paralegal certificate preferred

Responsibilities

Manage global trademark dockets and deadlines
Conduct, review and analyze worldwide trademark clearance screens
Prepare and file trademark applications; support prosecution, maintenance, and portfolio management
Coordinate with foreign counsel on international filings and prosecution
Review trademark watch notices
Support broader IP matters, including corporate transactions, copyright, customs/recordations, domain strategy, and enforcement/oppositions.
Prepare status reports and schedules as needed
Communicate with attorneys and stakeholders regarding IP matters
Review invoices in electronic billing system, ensuring compliance with billing guidelines
Assist with quality assurance reviews of trademark records and filings
Identify workflow improvements and contribute to process optimization, templates, and best practices across the team
Coordinate with attorneys on special requests or complex projects
Attend to other duties as assigned, with support of attorney as appropriate