Trade Show & Special Events Coordinator

GA Telesis, LLC • Fort Lauderdale, FL

1d • Onsite

About The Position

GA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. At GA Telesis, our core business is integrated aviation solutions, and our mission is customer success.

GA Telesis is seeking a Trade Show & Special Events Coordinator to join our Marketing Department at our Fort Lauderdale, FL offices. This role is responsible for planning, coordinating, and executing external trade shows and customer-facing special events. Reporting directly to the Marketing Manager, the coordinator will collaborate closely with the marketing and design teams to ensure seamless execution, strong brand representation, and successful event outcomes.

Important Notice:
Eligibility Requirement: Only U.S. Citizens or Permanent Residents will be considered for this position.

Requirements

• Bachelor’s Degree in Marketing, Communications, or related field.
• Travel is expected to support major events (multiple times per year)
• Excellent written and verbal communication skills
• Strong project management skills and creative problem solving oriented
• Deadline and detail-oriented
• Ability to work well in teams and autonomously
• Ability to visualize event space flow, guest experience, presenter experience, food presentation, appropriate sound levels, etc.

Responsibilities

• Partner closely with Division Presidents to coordinate attendance, travel, lodging, on-site presence, sponsorship, and registration for external conferences and industry events.
• Lead all required preparations and compliance processes for international and domestic trade show booth clearances.
• Coordinate with internal and external designers to produce trade show booth graphics, event advertisements, and promotional materials.
• Plan, manage, and execute all logistical aspects of customer events from concept through completion.
• Coordinate the selection, ordering, and distribution of promotional items for external events in collaboration with the Marketing Manager and Marketing Assistant.
• Develop, manage, and reconcile the annual events budget in partnership with the Global Head of Marketing.
• Coordinate all team member registration, attendance, sponsorship, promotion, and lodging for customer charity golf tournaments.
• Execute monthly expense reports for monthly spend within the department.
• Support planning and on-site execution of GA Telesis’ annual charity golf tournament.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees