Trade Show and Event Coordinator

Penumbra Inc. • Alameda, CA

60d • $70,000 - $80,000 • Onsite

About The Position

Are you an energetic, organized multitasker with a high level of attention to detail? Do you thrive in fast-paced environments and have a knack for on-the-fly problem-solving? If so, we have an exciting opportunity for you! We are seeking an enthusiastic and dynamic Event Coordinator to join our team. In this role, you will play a crucial role in planning, coordinating, and executing a wide range of events from industry tradeshows and conferences to social gatherings. Your ability to oversee logistics, manage budgets, and communicate effectively with stakeholders to ensure every event runs smoothly will be key to your success in this position.

Requirements

• Bachelor's degree in a related field with 1+ year of event planning experience, or equivalent combination of education and experience.
• Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.
• Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally.
• Excellent written and verbal communication skills, including presentation skills
• Strong organizational and planning skills
• Detail-oriented with excellent follow-up, budgeting, and time management skills
• Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
• Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel)

Nice To Haves

• Prior trade show experience strongly preferred.

Responsibilities

• Assist in the coordination of logistics for conferences and external events, including trade shows, customer events and any other off-site events.
• Communicate and maintain timelines and priorities for projects and events.
• Assist with management of on-site conference logistics such as equipment, catering requirements, restaurant and conference room bookings as needed.
• Assist with creating project timelines, plans and concepts covering all aspects of event production.
• Prepare event briefing materials (e.g., workplan, post-event debrief, communications to clients and management).
• Under the guidance of leadership, schedule regular planning calls with event sponsors.
• Assist with design, content and messaging for all event and presentation materials while understanding and ensuring proper brand messaging.
• Support the event planning process via internal and external communications.
• Maintain and update the conference database.
• Assist in collating marketing materials.
• Provide support for conference workshops and regional conferences.
• Travel to large scale conferences and provide operational support from set up to dismantle.
• Maintain bannerstand and inventory of booth supplies.
• Ensure processing of show leads and distribute to marketing and sales force.
• Manage expenses for each event.
• Travel for site visits.
• Provide administrative support to the larger marketing team as needed.
• Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned

Benefits

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Miscellaneous Manufacturing
• Number of Employees: 5,001-10,000 employees