Tournament / Private Events Coordinator

Arcis Golf•Pleasanton, CA

4d•$17 - $30

About The Position

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. Job Summary: We are seeking an organized Private Event & Tournament Coordinator to join our team. The successful candidate will partner with clients, club operations, and vendors to plan and execute comprehensive event logistics. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Strong organizational and multitasking skills, with an eye for detail.
Excellent communication and interpersonal abilities.
Proficient in event management software and Microsoft Office Suite.
Ability to work flexible hours, including evenings and weekends as needed.

Nice To Haves

Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field preferred.

Responsibilities

Collaborate with clients and internal teams to detail and finalize event orders, including preparing event documentation and gathering guarantees.
Coordinate food and beverage selections, room/course setups, and manage event timelines and diagrams.
Confirm timing, headcounts, and vendor insurance requirements, ensuring all details are meticulously handled.
Work with the Private Events Manager, ensuring a seamless transition and execution of events.
Liaise between the Coordinator team and the Culinary Department to ensure all culinary requirements are met.
Work with Operations to ensure the flawless execution of events, making sound business decisions that contribute positively to the company’s net contributions.
Oversee client event approvals and ensure timely collection of payments while adhering to contract details and obligations.
Collaborate with the sales team to contribute to event goal setting, forecasting, and upselling opportunities to meet minimum requirements.
Recruit, select, develop, and lead Coordinator and operations staff as necessary to ensure team success.
Stay current on industry trends and best practices to provide innovative options and enhance overall client experience.
Build and maintain strong relationships with corporate trade hospitality contacts, vendors, and key industry figures to promote our brand effectively.