Events Coordinator

Onni Group of Companies•Chicago, IL

6d•$20 - $25

About The Position

We are hiring a part-time Events Coordinator to join Solette. The Events Coordinator is responsible for supporting the Sales Team in administrative tasks and duties as it relates to banquet and event operations with precision and professionalism. This role ensures that all front-of-house (FOH) elements, service details, and event logistics align with client expectations and company standards.

Requirements

1–2 years of experience in event coordination, banquet operations, including supervisory responsibilities.
Strong organizational and time-management abilities.
Effective written and verbal communication and team leadership.
Proficient in reading and executing BEOs and floor plans.
Excellent attention to detail and guest service.
The ability to be proactive and adjust as needed to ensure operational success.
Ability to stand or walk for extended periods and lift up to 40 lbs.
Flexibility to work nights, weekends, and holidays as required
High school diploma or equivalent required; hospitality or management degree or commensurate experience required

Nice To Haves

Preference for familiarity or proficiency with Canva, TripleSeat, Microsoft, Toast, etc.

Responsibilities

Event Coordination & Execution Confirm all Banquet Event Orders (BEOs) begin according to client specifications, and event timelines.
Assist in confirming and distributing event timelines, pull sheets, and service outlines to staff.
Assist in overseeing load-in for all vendors, ensuring they are set up in the correct designated areas per the floor plan and setup notes.
Update, print, and post all wayfinding and event signage as required for each event.
Coordinate closely with the Culinary Team: Retrieve menu cards from the Prep Kitchen, verify their accuracy with the chef, and bring the correct cards to the event space.
Guest & Vendor Relations Serve as the primary on-site coordinating contact for clients and vendors during the setup of events.
Anticipate client needs and respond promptly to requests or concerns.
Maintain excellent communication between internal departments and external partners to ensure flawless event execution.
Operational Excellence Inspect event spaces before events for cleanliness, organization, proper setup
Ensure compliance with health, safety, and sanitation regulations.
Collaborate with Operations and Culinary teams to improve event flow and service efficiency.