Titling Coordinator

Clayton Homes•Maryville, TN

About The Position

Retail Titling Coordinator The Retail Titling Coordinator is responsible for applying for titles and securing 1st lien position for lenders with the Department of Motor Vehicles. The Titling Coordinator is responsible for titling in several different states and following up with Home Centers for documents needed. They must be able to complete a large volume of work within limited timeframes, while maintaining a high degree of accuracy.

Requirements

Obtain and maintain Notary status with Blount County
Strong Organizational and Time Management Skills
Strong Written and Verbal Communication Skills; excellent penmanship required
Strong Data Entry Skills
Excellent Attention to Detail and Thoroughness
Willingness to Cross Train in Two Other Positions
Willingness to submit to a Background Check and pre-employment Drug Screen
High School diploma or equivalent

Responsibilities

Responsible for notarizing documents for other team members; can be expected to notarize anywhere from 20–40 documents per day.
Understand and apply different titling procedures for new, used, and repossessed homes based on state-specific requirements.
Review closing documentation thoroughly; track down and follow up on missing items as needed.
Verify state-specific identification requirements and ensure documentation meets compliance standards.
Read and interpret Legal Probate documentation (e.g. wills, affidavits) to confirm authority to sign for deceased parties; varies by state.
Analyze trust documents to determine proper titling procedures based on state regulations.
Handle business titling by verifying necessary documents like federal ID, authorization letters, and state business licenses.
Interpret updates to state and county titling statutes; communicate changes and new forms to leadership.
Use multiple state platforms (ALVIN, VINTEK, MHODS, Helix, Apps 2.0, Oracle, CSC) to retrieve titling documentation.
Coordinators must become experts in their states and know when a repossession title must be used to transfer ownership vs when a POA can be used to transfer ownership.
Print Manufacturer’s Certificates of Origin (MCOs) independently.
Follow lender-specific titling instructions, including early submission, alternate addresses or names, or lender exclusion.
Identify ELT states, obtain ELT numbers, and guide lenders through ELT registration processes.
Manually report customer reimbursements, Cash refunds to customer. Principal refunds to customers PB.
Coordinators must key invoices to pay title fees for their assigned states; can be expected to key 20-60 separate invoices.
Draft error affidavits and statements of fact as needed to support title work.
Maintain strict adherence to compliance timelines with strong attention to detail and time management.

Benefits

Full-time team members have the flexibility to create their own health, dental, and vision benefits package.
Clayton provides competitive 401K programs, including investment options and company matching for full and part-time employees after one year to help our team members achieve their financial goals.
Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
As part of Clayton’s commitment to Opening Doors to a Better Life , Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
Clayton is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.
Clayton’s Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga / barre studio, volleyball and basketball courts, walking paths, and a disc golf course.
Clayton is committed to a diverse and inclusive workplace.
Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Home Centers are closed on Sundays – we believe in offering a balanced working environment.