Title Clerk

C. Harper Auto Group • Belle Vernon, PA

2d

About The Position

Are you a highly organized, detail-oriented professional with a passion for administrative excellence? C. Harper Auto Group is actively seeking a Title Clerk to join our growing Titles Team at our Ford / KIA dealership in Belle Vernon, PA. This is a critical role responsible for ensuring the timely and accurate processing of vehicle titles and registrations across our expansive dealership network.

As a Title Clerk, you’ll be part of a fast-paced administrative team where your ability to manage legal documentation, ensure compliance, and maintain meticulous records will directly contribute to our continued success and reputation for excellence.

Requirements

• Prior experience in automotive title processing, DMV paperwork, or similar administrative role strongly preferred.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and dealership management software (e.g., CDK, Reynolds & Reynolds, or similar).
• Strong knowledge of PA title regulations and DMV procedures (knowledge of out-of-state processing a plus).
• Exceptional attention to detail, organization, and ability to prioritize tasks independently.
• High level of professionalism and strong communication skills (both written and verbal).
• High school diploma or equivalent required; additional administrative training or certifications are a plus.

Nice To Haves

• knowledge of out-of-state processing
• additional administrative training or certifications

Responsibilities

• Process and submit vehicle titles and registrations for new and pre-owned vehicles in compliance with Pennsylvania state regulations.
• Review and verify legal documentation for accuracy and completeness before submission to the Department of Motor Vehicles (DMV).
• Handle interstate title transfers, ensuring proper documentation and follow-up with state agencies.
• Maintain organized records, filing systems, and logs for all pending and completed title work.
• Input relevant accounting data and prepare paperwork for vehicle transfers between dealerships or to customers.
• Proactively track and resolve title-related discrepancies, delays, or missing information.
• Serve as a liaison between sales departments, customers, and state agencies regarding titling concerns.
• Uphold professionalism, confidentiality, and a positive, team-oriented attitude in a dynamic administrative setting.

Benefits

• Competitive hourly pay - with a 90 day performance review and annual performance reviews and merit increases.
• Medical, dental, and vision coverage – including a no-cost medical insurance option for employees.
• 401(k) retirement plan with annual company contribution – invest in your future.
• Paid Time Off (PTO) starting on your 91st day of employment (pro-rated in your first year).
• Company-paid short-term disability and life insurance – with additional voluntary coverage through AFLAC and American Fidelity.
• Employee discounts on vehicle purchases, service, and parts.
• Internal advancement opportunities within a family-owned company that promotes from within.
• Supportive and inclusive work environment that values teamwork, dedication, and trust.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees