Timekeeping Administrator

PCC Talent Acquisition Portal•San Leandro, CA

About The Position

Position Summary: The Timekeeper Administrator is responsible for ensuring accurate and compliant timecard administration, with specific attention to California’s wage and hour laws. This role supports payroll processing, maintains required records, ensures adherence to California’s strict rules for meal and rest periods, and partners with HR, Payroll, and Operations to ensure accurate pay and legal compliance. ESSENTIAL DUTIES AND RESPONSIBILITIES: Timekeeping Administration Maintain accurate daily time records, including employee start/end times, split shifts, and required meal periods, as mandated by California law. Monitor and validate recorded meal periods, which must be captured Track overtime in accordance with California’s daily overtime requirements Ensure payroll records are maintained Review missed punches, exceptions, and discrepancies, ensuring accuracy and adherence to California recordkeeping obligations. Payroll Support Prepare, audit, and submit accurate time and attendance data for payroll, ensuring compliance with California overtime, meal-period penalties, and wage statement requirements. Research and resolve pay-impacting timekeeping issues (e.g., overtime variances, meal period violations, retro corrections). Partner with the Payroll team to ensure timely processing of wage adjustments in accordance with California wage and hour standards. Administrative & Compliance Support Support employees and managers with timekeeping system training, focusing on California-specific policies such as meal and rest break compliance. Ensure time records accuracy Assist in maintaining shift schedules, meal period compliance tracking, and manage attendance reporting/tracking. Maintain record accuracy Manage Attendance Reporting/Adherence Physical and electronic file management responsibilities Auditing & Reporting Conduct regular audits to verify accuracy of employee time entries, meal period compliance, and California-specific requirements such as daily overtime and split-shift tracking. Generate compliance reports for management, HR, and Payroll, including hours worked, break compliance, overtime summaries, and potential wage‑and‑hour risk areas. Identify and escalate discrepancies in timekeeping practices and assist with corrective action as needed.

Requirements

2+ years of experience in timekeeping, payroll support, HR operations, or related administrative roles.
Knowledge of California wage and hour rules, including daily overtime, meal period recording, and timekeeping record requirements.
Experience using electronic timekeeping systems (e.g., UKG/Kronos, ADP, Workday).
Strong attention to detail, problem-solving skills, and confidentiality.

Nice To Haves

Experience in multi-shift, high‑volume environment.
Familiarity with California local ordinances affecting scheduling or pay practices
Spanish speaker (preferred) - ability to support Spanish‑speaking employees

Responsibilities

Maintain accurate daily time records, including employee start/end times, split shifts, and required meal periods, as mandated by California law.
Monitor and validate recorded meal periods, which must be captured
Track overtime in accordance with California’s daily overtime requirements
Ensure payroll records are maintained
Review missed punches, exceptions, and discrepancies, ensuring accuracy and adherence to California recordkeeping obligations.
Prepare, audit, and submit accurate time and attendance data for payroll, ensuring compliance with California overtime, meal-period penalties, and wage statement requirements.
Research and resolve pay-impacting timekeeping issues (e.g., overtime variances, meal period violations, retro corrections).
Partner with the Payroll team to ensure timely processing of wage adjustments in accordance with California wage and hour standards.
Support employees and managers with timekeeping system training, focusing on California-specific policies such as meal and rest break compliance.
Ensure time records accuracy
Assist in maintaining shift schedules, meal period compliance tracking, and manage attendance reporting/tracking.
Maintain record accuracy
Manage Attendance Reporting/Adherence
Physical and electronic file management responsibilities
Conduct regular audits to verify accuracy of employee time entries, meal period compliance, and California-specific requirements such as daily overtime and split-shift tracking.
Generate compliance reports for management, HR, and Payroll, including hours worked, break compliance, overtime summaries, and potential wage‑and‑hour risk areas.
Identify and escalate discrepancies in timekeeping practices and assist with corrective action as needed.