Timekeeper

City of New York•New York City, NY

About The Position

Must be permanent in the title or reachable on the Clerical Associate civil service list. Under supervision and in accordance with NYC rules and regulations, Responsibilities include, but are not limited to: - Monitor weekly timesheets in CityTime (CT), - Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services. - Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT), - Review daily PMS reports for accuracy. - Review pending pay details on the 161 report and advise payroll on the approval status. - Review Citywide Human Resources Management System (CHRMS) Reports daily. - Make the necessary data corrections in PMS/CityTime. - Prepare manual leave adjustments in CT. - Prepare documents to request supplementary payroll (when required). - Approve leave request requiring documentation in CityTime for active employees. - Enter late submitted paperwork into CityTime for employees. - File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc. - Review checks that were placed on hold due to non-approved final CT timesheets - Review timesheets not approved by their assigned divisions. - Assist employees with timekeeping inquiries. - Assist with special projects as assigned. To apply: Click "Apply" Button. We appreciate every applicants interest; however, submission of a resume is not a guarantee that you will receive an interview, only those candidates under consideration will be contacted. Only candidates currently serving as a Permanent Clerical Associate should apply. CLERICAL ASSOCIATE - 10251 Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Requirements

Must be permanent in the title or reachable on the Clerical Associate civil service list
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute
Only candidates currently serving as a Permanent Clerical Associate should apply

Responsibilities

Monitor weekly timesheets in CityTime (CT)
Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services
Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT)
Review daily PMS reports for accuracy
Review pending pay details on the 161 report and advise payroll on the approval status
Review Citywide Human Resources Management System (CHRMS) Reports daily
Make the necessary data corrections in PMS/CityTime
Prepare manual leave adjustments in CT
Prepare documents to request supplementary payroll (when required)
Approve leave request requiring documentation in CityTime for active employees
Enter late submitted paperwork into CityTime for employees
File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc
Review checks that were placed on hold due to non-approved final CT timesheets
Review timesheets not approved by their assigned divisions
Assist employees with timekeeping inquiries
Assist with special projects as assigned