Time and Leave Coordinator

City of New York•New York City, NY

14h

About The Position

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page. The Team You’ll Work With: The Payroll, Time, and Leave Operations unit is responsible for analyzing citywide leave regulations and payroll policies. Under the direction of the Payroll, Time, and Leave Executive Director and Deputy Director, the selected candidate serves as a Time and Leave Coordinator to the Mayor’s Office business units and city agencies. Each timekeeper serves approximately 125-150 staff members by processing bi-weekly payroll to ensure that employees are paid accurately and on time. Our unit resolves complex problems related to time, leave, and payroll inquiries.

Requirements

You have a strong work ethic and ability to complete tasks in a timely fashion with limited supervision.
You are detail-oriented.
You can work well in a fast-paced environment.
You must work well in a group.
You must maintain confidentiality.
You have excellent organizational skills.
You have excellent customer service skills.
You work well under daily deadlines and can deal with time-critical/time-sensitive activities.
You have excellent verbal and written communication skills.
You are proficient in computer and data entry skills with working knowledge of MS Word, MS Excel, and MS.
You are knowledgeable in PowerPoint and MS Outlook.
High school diploma required.
3+ years of satisfactory clerical or timekeeping experience.

Responsibilities

Monitor, review, and process (including OEE’s when necessary) weekly timesheets for Mayor’s Office employees.
Prepare time and leave breakdowns.
Assist in the dissemination of annual leave balance statements, requests for carryover of annual leave and compensatory time, and other documents.
Work with employees to strategically address time and leave issues.
Develop and manage the setting up of new hires/transfers and close out upon separation.
Ensure timely submission of timesheets, communicating with staff on submission requirements.
Identify, highlight, and report time usage issues/concerns such as leave patterns, excessive hours worked, excessive sick leave usage, unapproved leaves of absence, and review Leave Without Pay (LWOP).
Manage timekeeping and payroll files to include inactive files and archived records.
Conduct audits and review daily reports for accuracy.
Assist with the preparation of monthly reports and other ad hoc reports.
Coordinate with Human Resources on extended leaves of absence.
Train and advise staff on timekeeping regulations and practices, and respond to inquiries.
Work on special projects and administrative tasks as requested.