Tennis & Golf Coordinator
About The Position
Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you’ll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you’re starting your career or ready to take it to the next level, we’re passionate about helping our employees thrive in one of California’s most beautiful destinations. Summary Serves as member/guest customer liaison for tennis, golf and pickleball programs. Greets visitors, directs telephone calls, emails and provides information to inquiries. Provides administrative support by performing duties as assigned including those listed below. Promotes and follows LJBTC, Inc.’s service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests.
Responsibilities
- Provides support to Director of Tennis and Pro Staff for tennis/golf programs and tournaments.
- Opens and closes Pro Shop, playground, bocce and golf course.
- Greets visitors, ascertains nature of business and directs visitors to appropriate area or staff person.
- Makes sure all tennis, golf, ping pong and bocce equipment are fully stocked.
- Completes inventory and reports supply ordering to Membership Office.
- Rents ball machine, demo racquets, pickleball equipment and bills accordingly for members or guests.
- Cross trained and covers at tennis desk, as appropriate.
- Books lessons/courts via email/phone for members and guests.
- Maintains master calendars and schedules for Pro staff.
- Oversees Court Reservation system: adds new users to system and communicates accordingly with staff pros regarding scheduling.
- Verifies all participants through Member, Hotel or proper sponsorship.
- Reviews billing inquiries with support of director and/or Membership office.
- Answers telephone and emails and provides information to appropriate people and places outgoing calls.
- Provides coordination and support to admin office during National Tournaments and events.
- Retrieves messages from phone and outlook email system.
- Reviews and processes incoming department mail.
- Locates and attaches appropriate file to correspondence to be answered.
- Prepares outgoing mail.
- Assists with compilation and maintenance of adult and junior participation records.
- Ensures that all files and records related to tennis, golf and pickleball are current and maintained in an orderly manner.
- Assists with processing of tennis, golf and pickleball programs participant information and billing.
- Assists in preparation of monthly and seasonal camp rosters for Jr. Tennis and Golf participation for Ambassador Booth.
- Attends and takes minutes at monthly Department meetings.
- Utilizes Birch Street system for vendors/supplies.
- Tracks purchase orders and invoices.
- Responsible for the maintenance of the Pro Shop to include anticipating seasonal supplies needed.
- Reporting of playground and court maintenance issues.
- Maintains inventory of department office supplies, Zendesk requests and Pro Shop, playground and department supplies as needed.
- Works under direction of Membership Department to ensure date and/or space availability prior to development of annual tennis, pickleball, golf event calendar.
- Other duties may be assigned throughout the year.
- Consistently provide professional, attentive, and genuinely friendly service
- Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests
Benefits
- Free daily meal and salad bar
- Benefits including: Medical, Dental, Vision, 401K (based on employment status)
- Paid vacation, sick, and holiday time
- Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
- Property retail shop and hotel discounts
- $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
