Tenant Coordinator

Vestar Properties Inc•Phoenix, AZ

About The Position

Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points. RESPONSIBILITIES: Management of Tenant related predevelopment, design and construction activities with the following defined job responsibilities:

Responsibilities

Abstract leases and track critical dates and Landlord delivery obligations.
Schedule and distribute Official Notices (Delivery, Turnover, Default, etc.).
Process Tenant Allowances and distribute Closeout Documents.
Facilitate Pre-Construction Meetings with Tenant.
Distribute Landlord shell and site plans for Tenants’ use in designs.
Negotiate “Tenant Approval Packages” (elevations, building and site layout, hardscape/landscape, etc.) (Anchors/Majors/Shops/Pads).
Coordination/distribution of Tenant/Pad prototype plans.
Coordinate Landlord approval of Tenants’ Contract Documents in accordance with project Design Guidelines.
Liaison to Tenants’ Design/Planning counterparts (Anchors/Majors/Shops/Pads).
Facilitate Pad turnovers.
Facilitate Pre-Construction Meetings with Tenants and property management.
Address any field coordination issues.
Monitor Tenant Construction activity.
Facilitate Turnover walk-thrus and monitor Punch List completion.
Monitor Tenant Construction activity.
Monitor the timely receipt and completeness of offsite utility permits, onsite utility permits, building utility service permits, Tenant Improvement utility permits, etc. to facilitate construction continuity and maintain project schedules.
Coordinate with the municipalities and utilities with regard to their respective inspection processes and subsequent occupancy requirements.
Monitor the Permit Process and utilities Design Consultants throughout the building permit approval process.
Coordinate with the municipalities and utilities with regard to their respective inspection processes and subsequent occupancy requirements.
Distribute Sign Plans and process Tenant sign submittals (Shops/Pads).
Process Landlord approval of Tenant signage (Anchors/Reverse Build Majors/Shops/Pads).
Coordinate and maintain Site Signage Programs.