Tenant Coordination Associate
About The Position
As a member of the Tenant Coordination team, the Tenant Coordination Associate manages opening, pre-construction and closing activities for their assigned properties. The Tenant Coordination Associate works closely with the Tenant Coordinators to track open projects, including issuing welcome packages and delivery notices, attending regularly scheduled tracking meetings and is responsible for providing updates in Retail Manager (Lease workflow database). The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Requirements
- Excellent computer skills to include Excel, Word, Power Point and Adobe Acrobat / Bluebeam
- High comfort level with learning/mastering new computer programs
- Ability to work independently on assigned properties and workflow tasks
- Attention to detail and a sense of urgency
Nice To Haves
- College (two or four year) degree preferred but not required
Responsibilities
- Send initial information to Tenants including Welcome Letter, Lease outline diagram, Tenant Coordination Contacts, and Delivery of Possession letters as needed.
- Track all milestone dates in Landlord’s management software system
- Send Preconstruction requirement letters and review pre-construction documentation, including certificate of insurance, prior to construction start.
- Send Punch List to Tenant’s General Contractor upon construction completion and track punch list to completion.
- Track/Review closeout paperwork for accuracy.
- Review Leases and create abstracts for Tenant Allowance pursuant to disbursement schedule in Lease for submission to Accounts Payable; work with Legal prior to submission and track through the approval process with the Executives.
- Assist Tenant Coordinators in setting up Landlord Work Jobs and Contracts in Construction Manager
- Prepare Change Orders in Construction Manager.
Benefits
- Best-in-class benefits with affordable employee contribution levels
- Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
- 401(k) match with immediate vesting
- Ability to purchase company stock at a 15% discount
- 24 paid volunteer hours and employer charitable match
- Employee Assistance Program
- Career-development resources
- Comprehensive wellness program including Calm Health and ClassPass memberships
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
