Temporary Theatre Production Coord.

Holladay City•Holladay, UT

2d•$25

About The Position

Under the general supervision of the Arts & Cultural Manager, the Theatre Production Coordinator will oversee all Holladay theatrical productions and events. The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.

Requirements

Requires a high school diploma or equivalent.
Requires five years of experience in production management or a similar coordination role. May substitute additional education for experience.
A valid Utah Driver’s License is required.
Microsoft Office; municipal government procedures; correct English usage; vocabulary; spelling; and arithmetic; theater administration; business practices; and responsibilities of the creative team (i.e. director, choreographer, set designer)
Responsibility for the care, condition, and use of materials, equipment, money, and/or tools.
Flexibility and clear communication are encouraged by coordinating all aspects of the productions and the office. All tasks need to be managed in an organized and timely manner.
Interact with art professionals, public and other City department contacts, furnishing and obtaining information; contacts requiring tact and judgment to avoid friction; frequent contacts involving the carrying out of programs and schedules.
Communicate effectively verbally and in writing; establish and maintain effective working relationships with employees and the public
Regular use of office equipment, including a phone, computer,and copy machine; general understanding of stage equipment.
Follow established work procedures; follow written and verbal instructions; communicate effectively verbally and in writing; establish and maintain effective working relationships with employees and the public; work independently on assigned projects involving simple research and data collection; report preparation and budget data preparation.

Responsibilities

Oversee all theatrical events associated with the City of Holladay, including the production team members and budgets.
Act as a City liaison with the production team, providing communication and support to the production team and City staff.
Oversee rehearsals and auditions and coordinate schedules throughout the process. It is expected that at least half of the Production Coordinator’s hours include attending rehearsals.
Interface with clearing houses to manage rights and royalties and ensure the production team choices abide by the stipulations of contracts.
Create and maintain a production
As directed by the Arts & Culture Manager, coordinate contracts and letters of agreement with production staff and outside
Ensure adherence to purchasing
Create the production playbill, ensuring the proper contractual billing.
Manage the front of house operations during the production run.
Assist with marketing efforts as needed.
Assist in fundraising and grant writing efforts by documenting volunteer hours, in-kind donations, or other information as required.
Coordinate production design and staging needs with the City
Perform other duties as assigned by the Arts & Cultural Manager.