UTS - Temporary Research Administration Manager/Center Liaison at NC State

North Carolina State University•Raleigh, NC

51d•Hybrid

About The Position

The individual n this position will manage and support all aspects of accounting, purchasing, receiving, and auditing of day-to-day AR/AP functions. Hybrid 2 days per week after onsite training has been completed and a proven track record has been maintained. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Requirements

Financial knowledge with experience working in a large complex organization.
Thorough knowledge of accounting principles and practices including knowledge of budgetary planning; understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, governmental accounting standards board (GASB), fund accounting, budgeting, and state and university policies and regulations.
Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures; ability to establish effective working relationships with business and program personnel.
Excellent written and verbal communication skills.
Must be able to work independently and be able to multi-task.
Proficiency in MS Word and Excel.
Strong organizational and communication skills.

Nice To Haves

Prefer accounting experience with PeopleSoft Financials at NC State or equivalent.

Responsibilities

Manage and support all aspects of accounting, purchasing, receiving, and auditing of daily AR/AP functions.
Perform pre-audit review of invoices from external subcontractors under various Center awards to ensure allowability and accuracy; process payments through the NCSU financial system.
Maintain the Center's state F&A budget and projections; collaborate with the Director and Office in quarterly meetings to effectively manage operational funds and expenditures.
Process a variety of financial transactions, including: Small purchase vouchers Invoices and reimbursements Large purchase requisitions Subcontract requests Travel reimbursements Interdepartmental transfers (IDTs) Journal vouchers (JVs) for faculty, visitors, staff, and students
Manage the Center's purchasing card (P-card), including monthly reconciliation.
Oversee purchasing and receiving of all Center materials, notify researchers of deliveries, and provide required University, State, and sponsor proof-of-delivery documentation.
Serve as the departmental MarketPlace approver for all Center projects, providing budget verification and oversight for all purchases.
Administer the Center's CAMS inventory and reporting functions.
Manage invoicing for Institute member dues, working with the Director to track payment schedules and maintain current membership lists.
Evaluate and improve business processes by implementing online form systems (e.g., query-based "30/60/90 day" project status reports) to streamline fiscal operations, enhance compliance, and reduce redundancies at project closeout.
Provide post-award management and support for ledger 5 projects to ASSIST and ECE principal investigators (PIs).
Research, interpret, and apply policies and procedures governing grants, contracts, and internal awards, including cost accounting standards, sponsor terms and conditions, summer salary, cost-sharing management, and TEARS effort reporting.
Coordinate post-award budget changes for ASSIST and ECE PIs in compliance with University and agency regulations.
Perform pre-audit review of invoices from external subcontractors under various ECE awards to ensure allowability and accuracy; process payments through the NCSU financial system.
Generate monthly financial reports and account balances for ledger 5 projects; review expenditures for compliance with Cost Accounting Standards and sponsor requirements.
Meet periodically with PIs to monitor project portfolios, review budgets, and resolve errors or deficits via Project Modification Requests (PMRs).
Prepare Salary Distribution Change forms as needed to adjust salary accounts.
Work closely with the College Research Office to ensure proper adherence to departmental closeout procedures and timelines.
Serve as liaison between the Center, the Department, and other University units as needed.
Analyze and reconcile financial data to ensure appropriate expenditure rates on post-award funds and provide budget projections to the Director.
Continuously assess and enhance workflow efficiency by implementing digital tools and query-based reporting systems (e.g., "30/60/90 day" reports) to support streamlined fiscal management and compliance.