Temporary PR Team Coordinator

A24•New York, NY

6d•$22 - $24

About The Position

We are seeking an organized, proactive PR Team Coordinator to support A24’s Global PR & Communications teams, including the Global Head of PR and Head of Corporate Communications. This role is critical to the smooth operation of the PR function and working with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team’s effectiveness through coordination, organization, and day-to-day support. This is a temporary role for immediate hire through to May 2026, with option to extend.

Requirements

2-3 years of experience in a coordination, administrative, or operations role (communications, PR, media, or creative industries a plus)
Exceptional organizational and time-management skills, with strong attention to detail
Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor
Strong written and verbal communication skills
High level of discretion and comfort working closely with senior leadership
Proficiency with Google Workspace, Microsoft Office, Zoom and collaboration tools (e.g., Slack, project trackers)
Humble, diligent and resourceful

Responsibilities

Manage complex calendars and scheduling for two senior leaders, the Global Head of PR and Head of Corporate Communications, including meetings across time zones.
Support overall PR team operations, working closely across all internal departments to streamline information. Including, but not limited to, team meeting coordination, scheduling, communication, travel, offsites, internal events (logistics, materials, notes) and shared documentation.
Support the Communications Lead with compiling coverage reports and recaps, coordination and management of internal documents, announcements, media lists, briefing materials, and communications plans and corresponding with internal and external partners.
Coordinate internal and external meetings, prepare agendas when needed, and track follow-ups and action items.
Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR and Corporate Communications; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.
Serve as a point of contact for scheduling and logistical needs related to PR leadership.
Maintain up-to-date team trackers, distribution lists, and organizational documents.
Assist with onboarding logistics for new team members.
Help ensure messaging materials, calendars, and approvals are organized and accessible
Work with PR accounting point to process expenses, invoices, and purchase requests related to PR operations.
Assist with preparation of presentations, briefing documents, and internal reports as needed.
In partnership with Head of Corporate Communications, assist with meeting schedules and facilitation and vetting press requests; brainstorm story angles, craft pitches, research press contacts, and secure stories centered around A24’s brand.
Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.
Forward thinking in how to create a more efficient environment for the team and internal departments to streamline communication and documentation.