Temporary Part-Time Event Website & Registration Coordinator

University of California, Irvine•Irvine, CA

6h•$25 - $26

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. This recruitment is for a Temporary Part-Time position. Work schedule is Monday - Friday, 10am - 3pm. Job duties include, but are not limited to: Design and maintain a professional, user-friendly symposium website including event details, schedules, speaker bios, and registration information. Create promotional flyers and digital graphics for email campaigns and social media outreach. Set up and manage the online registration system (general attendees and poster submissions), monitor data, and troubleshoot technical issues. Support on-site event logistics including printing name tags, staffing the registration desk, managing event databases, sending confirmations, and processing speaker reimbursements through UCI financial systems (e.g., KFS).

Requirements

Strong organizational and project coordination skills with high attention to detail.
Ability to manage multiple deadlines in a fast-paced event environment.
Proficiency with online registration platforms, website builders, and basic database management tools.
Excellent written and verbal communication skills for correspondence with speakers and attendees.
Ability to read, write, and follow written and oral instructions in English.

Nice To Haves

Prior experience supporting symposiums, conferences, or large-scale events.
Proficiency with graphic design tools for promotional materials.
Familiarity with university financial or reimbursement systems (e.g., KFS).
Experience managing event websites and digital communications.

Responsibilities

Design and maintain a professional, user-friendly symposium website including event details, schedules, speaker bios, and registration information.
Create promotional flyers and digital graphics for email campaigns and social media outreach.
Set up and manage the online registration system (general attendees and poster submissions), monitor data, and troubleshoot technical issues.
Support on-site event logistics including printing name tags, staffing the registration desk, managing event databases, sending confirmations, and processing speaker reimbursements through UCI financial systems (e.g., KFS).