Meeting Event Coordinator (Temporary)

Maritz•Fenton, MO

2d•Onsite

About The Position

At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible. This role supports the coordination and execution of program logistics, reporting, and attendee management for client events. You’ll work closely with Meeting & Event Managers (MEMs) to ensure accuracy, organization, and smooth delivery of all program components. This position is ideal for someone who is detail‑oriented, highly organized, and enjoys working behind the scenes to keep complex programs running seamlessly.

Requirements

Bachelor’s degree or 2 years of equivalent business experience (hospitality degree a plus).
6–12 months of event coordination or related experience.
Strong organizational skills with the ability to manage multiple demands.
Excellent computer skills, including Microsoft Office and the ability to learn new technology quickly.
Ability to analyze and manipulate data to create custom reports.
Strong interpersonal communication and customer service skills.
Ability to lift up to 25 pounds.

Nice To Haves

Experience working with event management systems or registration platforms.
Prior experience supporting large‑scale meetings or incentive programs.
Familiarity with hotel blocks, BEOs, or program logistics.

Responsibilities

Meet deadlines set by MEMs and clients while managing hotel blocks, inventory, and program documentation.
Build and maintain activity and meeting inventory, reports, spreadsheets, and Banquet Event Orders (BEOs) with accuracy.
Create and manage reporting timelines, review program detail reports, and deliver custom reports as needed.
Develop custom program materials such as sign‑in sheets, breakout schedules, and mail‑merge documents.
Participate in client meetings and calls to provide registration updates and support pre‑program planning.
Coordinate project mailings, produce name badges and labels, order supplies, and ship event materials.
Maintain accurate records, data entry, and file management while supporting inter‑departmental process improvements.