Temporary Office Technician - Registration

Washington Elementary School District 6•Phoenix, AZ

17h

About The Position

Under general direction, incumbent(s) handles the registration and performs data entry into school-related systems and databases. In addition, incumbent(s) communicates with the stakeholders of the district and/or schools in regards to the centralized registration office and registration procedures. Incumbent(s) performs other various school office-related duties, such as scanning, distributing and filing of student records, and school handouts and forms.

Requirements

Two years of school office or related student registration experience
High School diploma or equivalent (G.E.D.) prior to being hired
Obtain and maintain a valid Arizona Identity Verified Prints ( IVP ) Fingerprint Clearance Card (AZ IVP FPCC).

Nice To Haves

Five years of school office experience
Proficiency in English and Spanish language.

Responsibilities

Performs a high volume of data entry into Schools Administrative Student Information System (Synergy) and other databases, to include enrollment information, student data, parent and/or guardian information, and emergency contacts.
Assigns student entry codes as prescribed by the Arizona Department of Education.
Handles registration of students, such as verifying legal documentation, assisting parents and/or guardians with completing required documents, verifying school attendance boundaries, scanning and electronically attaching documents to student record in Synergy.
Sends out appropriate information to receiving school, and gives parent and/or guardians, and student information about receiving school.
Contacts students’ former schools for the purpose of obtaining documents and/or information required for enrollment.
Submits official request for records to students’ former school.
Communicates with District and school staff, parents, students, and other stakeholders in response to student registration issues.
Performs clerical duties in the Centralized Registration office such as, taking messages and/or directing inquiries to appropriate staff, opening and sorting mail, and filing records.
Composes and distributes correspondence regarding the opening of school, school information, and enrollment information.
Runs SAIS validation reports from Student Management System (Synergy) and makes appropriate corrections.
Prepares and updates student registration packets and copies school handouts and forms.
Maintains school office equipment and contacts vendor(s) for repairs.
Performs other duties as required including, but not limited to, assisting Student Records office with requests for records, substituting in school offices to assist with daily attendance and other school office technician duties.