Temporary Fundraising Event Support Assistant

Near North Montessori School • Chicago, IL

6d • Hybrid

About The Position

The Fundraising Event Support Assistant is a temporary, part-time position (approximately 15 hours per week) supporting the Advancement team in planning and executing two major spring fundraising events. This role assists with guest coordination, auction logistics, and general event preparation to ensure the successful operation of both events. This position is expected to run from March 30, 2026 through May 24, 2026. The role is primarily hybrid, with full on-site availability required from April 13, 2026 through May 1, 2026 and May 13, 2026 through May 15, 2026 during the peak event preparation period. The ideal candidate is reliable, organized, and able to manage multiple tasks in a fast-paced environment while supporting the event team’s operational needs.

Requirements

• Some college education, preferably working towards or completing a Bachelor’s Degree
• Attention to detail and ability to problem-solve
• Strong organizational skills
• Basic proficiency with Microsoft Excel and Google Suite
• Ability to multi-task in a fast paced environment
• Ability to work autonomously
• Friendly and professional demeanor
• Understands and acts in accordance with NNM mission and values
• Ability to be a team-player working effectively with all donors, students, families, staff, supervisors, and others
• Prioritize and work to ensure student safety throughout the school, both individually and as part of the greater community
• Ability to independently function efficiently in a changing and varied environment with frequent interruptions
• Ability to exercise good judgment and focus on details, demonstrating appropriate planning, preparation and execution of work
• Ability to follow all NNM policies and procedures, asking for clarification or support if needed
• Actively practices a commitment to Diversity, Equity, and Inclusion in all areas of work
• Maintains professional skill level pursuing and/or attending professional development and training opportunities required for the position

Nice To Haves

• Prior event support experience a plus but not required

Responsibilities

• Support the planning and execution of the school’s two major spring fundraising events: Big Night A traditional fundraising gala featuring a silent auction, live auction, and paddle raise. Grandparents’ and Special Friends’ Day A breakfast and presentation for guests followed by an open house and student-led tours.
• Assist with RSVP tracking and guest management
• Support auction logistics, including item organization, bid sheet tracking, and winner coordination
• Coordinate distribution of event materials
• Assist with event setup and preparation tasks
• Provide general administrative and logistical support to the Advancement event team
• Maintain clear communication with team members and respond to event-related needs as they arise
• Be flexibly available onsite during key preparation and event periods

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees