Temporary Fashion Month Assistant

Hearst•New York, NY

9h•$18

About The Position

The Fashion Month Assistant will work closely with senior editors, market directors, and fashion staff to keep calendars, travel, and show logistics running seamlessly.

Requirements

Prior experience in fashion, media, PR, production, or event coordination (internships welcome).
Exceptional organizational and communication skills.
Comfortable working in fast-paced, high-pressure environments with changing priorities.
Strong attention to detail and ability to manage multiple schedules at once.
Proficiency with Google Workspace, shared calendars, and spreadsheets.

Nice To Haves

Interest in fashion and familiarity with the fashion week ecosystem is a plus.

Responsibilities

Maintain and update fashion week calendars across multiple cities and time zones.
Track invitations, RSVPs, show locations, and schedule changes in real time.
Ensure editors are briefed on daily show schedules and last-minute updates.
Assist with booking and managing flights, hotels, and ground transportation for editors and staff.
Create and update detailed travel itineraries for each market.
Coordinate with hotels, car services, and fashion PR teams to ensure smooth arrivals and departures.
Serve as a point of contact between Harper’s Bazaar and fashion PR teams, show producers, and brand representatives.
Confirm attendance, seating, and access for shows and events.
Relay time-sensitive updates to editors, assistants, and leadership.
Maintain shared documents, spreadsheets, and calendars for fashion month logistics.
Assist with expense tracking and documentation related to travel and events.
Provide real-time problem solving during fashion week as schedules shift.