Temporary Executive Assistant

University of North Carolina Wilmington•Wilmington, NC

72d•$18 - $22

About The Position

Work involves advanced professional level clerical assignments that are related to reception, public contact, calendar management coordination of processes and project assistance requiring word processing, composition, spreadsheets, email, and other administravtive skills. Work may require specialized knowledge of departmental programs or policies, travel reimbursements, and other UNCW specific procedures.

Requirements

graduation from high school
two years related experience
demonstrated ability with generally accepted office software programs
knowledge of UNCW policies and procedures or the ability to apply policies and procedures to the work to be performed in the department

Nice To Haves

6 years of progressively responsible administrative/office management experience
Keen attention to detail
Demonstrated ability to foster relationships with faculty, staff, students and community members at varying levels internal and external to the University
Ability to gather data, sort complex information, and prepare reports
Ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes
Ability to work in teams and to maintain effective professional relationships
Ability to work independently, manage a variety of competing tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency)
Demonstrated experience with Microsoft Office (Word, Excel, PowerPoint, Planner), SharePoint, Outlook (including mail, calendar and tasks) and Teams
Demonstrated experience with Zoom and Teams, including creating meetings, managing breakout rooms and meeting tools, and hosting hybrid meetings with some participants in-person and some virtual
Experience supporting a senior leader at a college or university
Skilled at scheduling and maintaining a rapidly changing calendar/schedule for a busy executive
Ability to quickly, competently, and professionally organize a myriad of factors into a cohesive and useful output
Ability to collaborate effectively within a team. Coordinate with others as needed, and provide leadership and direction to drive projects forward
Ability to work independently with minimal supervision in a fast-paced environment
A basic knowledge /understanding of the administrative and financial rules of operation at UNCW
Customer service oriented and skilled at creating a welcoming and responsive atmosphere for visitors and campus partners